CAES C&G Grants Manager Position Available In Clarke, Georgia

Posting Details
Posting Details Posting Number S13564P
Working Title

CAES C&G

Grants Manager
Department CAES-Contracts & Grants
About the University of Georgia Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine. About the College/Unit/Department College/Unit/Department website https://abo.caes.uga.edu/contracts-grants.html
Posting Type External
Retirement Plan TRS or ORP
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule Additional Schedule Information 8am – 5pm, Monday – Friday. Hours may vary including occasional evening and weekend work to meet performance expectations. Advertised Salary $55,000
Posting Date 05/07/2025
Open until filled Yes
Closing Date Proposed Starting Date 07/01/2025
Special Instructions to Applicants Location of Vacancy Athens Area
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu). USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information Classification Title Business Operations Professional
FLSA Exempt
FTE 1.00
Minimum Qualifications Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Preferred Qualifications Position Summary The Grants Manager will provide full oversight and management of restricted accounts. This will encompass all aspects of post-award grants management. This position is part of the College of Agriculture and Environmental Sciences’ Contracts & Grants Office and will provide PI’s reports for funds status, monitor compliance including cost share and effort, and assist business managers in overall grant support. Knowledge, Skills, Abilities and/or Competencies Experience with grants management is not a requirement for this position. However, this position necessitates a willingness to learn as well as critical thinking / problem-solving skills. Considerable knowledge of the principles, concepts, and procedures of business administration, and skill in applying accounting and financial management principles.
Knowledge of university, state, and federal policies concerning grants budgeting and the application of effort for personnel paid from grants.
Thorough knowledge of UGA financial and Human Resources systems, and proficiency in Microsoft Office and other business information systems and software.
Ability to work independently on complex issues related to day-to-day operations of restricted accounts.
Ability to produce and maintain reports and records.
Ability to establish and maintain effective working relationships with faculty and staff.
Analytical skills to conduct research on policies and procedures. Physical Demands Work at a computer for extended periods of time.
Driving to perform job related duties. Is driving a responsibility of this position? Yes
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities Duties/Responsibilities Account Management:

Work within various UGA systems including the UGA Financial Management System, the UGA Grants Portal, and UGAMart, as well as working extensively with Microsoft Excel
Monitor expenditures on research projects to ensure that funds are correctly spent
Provide monthly reports to principal investigators regarding the budget, balance, and other applicable information for sponsor-funded projects and assist the principal investigators with accessing and utilizing the funds efficiently and within the sponsor, state, and federal guidelines
Provide scenario-based financial breakdowns and compile budget information for reports to funding agencies when requested
Assist with account closeouts
Verify grant spending follows UGA and funding agency guidelines and that accounts are audit ready
Send reports identifying projects that do not have expenditures posted
Send 30, 60, and 90 day reports on grants coming to an end Percentage of time 70
Duties/Responsibilities Respond to Requests for Information and Changes to

Grants:

Submit and monitor modifications to grants as requested including no cost extension requests, budget changes, PI changes, sub award payments, opening account codes, etc.
Answer email inquiries and provide guidance and information regarding grants to PIs, business managers, the UGA Central Sponsored Project Office and collaborators outside of UGA Percentage of time 25

Duties/Responsibilities Personnel Management:

Provide committed effort information to faculty’s department business managers to ensure effort is applied in accordance with the project budget. This includes ensuring effort is applied, cost-share is met, and working with the business managers and the UGA Central Sponsored Projects Office to ensure any discrepancies are addressed internally and externally
Note tuition funding information onto monthly reports to assist the department business managers with tracking Percentage of time 5