Procurement & Inventory Specialist [AZUNA] Position Available In Erie, New York

Procurement & Inventory Specialist [AZUNA] Eaton Brothers Corp. 61 North Gates Avenue, Buffalo, NY 14218 This position is posted by Eaton Brothers, on behalf of

Azuna:

About Azuna:

Azuna is a consumer goods brand that brings clean, effective odor control and air purification products directly to households across the U.S. Our mission is to create safe, plant-based solutions that improve indoor living. As our operations expand, we’re looking for an experienced Procurement & Inventory Specialist to strengthen the integrity of our purchasing, inventory, and financial reporting processes. This role plays a critical part in maintaining accurate inventory records, supporting procurement operations, and ensuring timely and reliable month-end close.

Position Overview:

The Procurement & Inventory Specialist is responsible for managing the full procure-to-pay workflow, maintaining accurate inventory records, and supporting timely month-end financial reporting. This position reports directly to the Controller. It is ideal for a detail-oriented professional with at least three years of experience in accounting and inventory coordination within a product-based environment, and who brings a proactive, cross-functional problem-solving mindset.

Key Responsibilities:

Procurement and Purchasing Operations Set up suppliers in inventory management system. Prepare and issue purchase orders for raw materials, packaging, components, and indirect supplies in accordance with company policies and approval workflows. Maintain accurate purchasing and vendor records in the inventory management system, including pricing, terms, and contact details. Track and confirm order acknowledgments, shipment schedules, and delivery timelines; proactively communicate delays or changes to the controller. Support sourcing and procurement activities for new product launches. Collaborate with production and warehouse teams to forecast procurement needs and align purchasing activity with production schedules. Receiving Process Oversight Verify receipt of goods by matching packing slips, purchase orders, and vendor invoices to ensure quantities, pricing, and terms align. Ensure packing slips are completed, signed, scanned, and submitted by warehouse staff promptly; follow up on missing or incomplete documents. Identify and resolve discrepancies between purchase orders, receipts, and invoices in coordination with vendors, warehouse personnel, and the Controller. Accounts Payable and Invoice Processing Enter supplier invoices into the accounting system with accurate coding and proper documentation. Schedule and prepare payments via ACH, check, or other approved methods in accordance with vendor terms. Maintain well-organized records of all transactions and support documentation for audit readiness. Assist with managing payment inquiries and resolving outstanding issues with vendors. Inventory Management and Controls Perform regular cycle counts and reconcile inventory variances in raw materials and packaging. Monitor inventory levels against safety stock thresholds and flag shortages or excesses. Reconcile inventory subledger data with the general ledger to ensure accurate cost of goods sold (COGS) and inventory valuation. Utilize the company’s inventory and ERP/MRP systems to monitor item movements and improve inventory visibility and planning accuracy. Month-End Close and Financial Reporting Support Ensure timely entry of all purchasing, receiving, and invoicing activity prior to month-end deadlines. Work closely with the Controller to ensure accuracy in financial reporting and internal controls over inventory and payables. Identify opportunities to improve process efficiency and accuracy in the monthly close cycle.

Qualifications:

Associate or Bachelor’s degree in business administration, supply chain management or accounting. Minimum of 3 years of experience in procurement, purchasing, inventory management or accounting related role within a product-based or manufacturing environment. Proficiency in using inventory management systems and accounting software (e.g., QuickBooks, ERP/MRP platforms) strongly preferred. Strong understanding of the three-way match process, inventory controls, and full-cycle accounts payable. High attention to detail, strong organizational skills, and ability to manage multiple priorities under tight deadlines. Effective communication and interpersonal skills with a proactive approach to issue resolution. Experience working cross-functionally with warehouse, production, and finance teams.

Benefits:

Azuna offers a competitive compensation and comprehensive benefits package including health insurance, vision, dental, 401K and paid time off.

Job Type:

Full-time Pay:

$48,055.58 – $67,873.38 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Paid time off Ability to

Commute:

Buffalo, NY 14218 (Required) Ability to

Relocate:

Buffalo, NY 14218: Relocate before starting work (Required)

Work Location:

In person