Import/Export Coordinator Position Available In Columbia, New York

Import/Export Coordinator 2.9 2.9 out of 5 stars 2424 Route 82, Ancram, NY 12502 Job Overview We are seeking a detail-oriented and organized Import/Export Coordinator to join our dynamic team. The Import/Export Coordinator is responsible for coordinating and executing global shipment activities, ensuring compliance with international trade regulations, and maintaining accurate documentation throughout the process. This role collaborates cross-functionally with supply chain, customer service, transportation providers, and customs brokers. The Import/Export Coordinator builds relationships with internal and external customers to ensure satisfaction by providing timely service and information.

Primary Responsibilities:

Prepare and transmit export shipment documentation per government regulations and stakeholder requirements (customs, brokers, banks, carriers, customers, SWM, etc.). Ensure goods meet Customs, Tax, and Legal obligations through coordination with relevant parties. Retain records as required by law or SWM policy, including temporary export/import items and compliance with agencies like the Bureau of Alcohol, Tobacco, and Firearms. Update and distribute weekly intercompany container reports, addressing related inquiries. Compare inbound shipments to customer expectations and notify of any discrepancies. Complete required forms (POA, Custom bond, non-FDA forms) for export/import processes. Coordinate export/import shipments to ensure timely and cost-effective delivery, maintaining customer satisfaction. Evaluate and negotiate export shipment pricing. Prepare monthly TTB reports for Ancram and handle export/import HS coding/tariff inquiries. Code and approve inbound/outbound freight invoices, supporting finance with PO matching. Address customer inquiries related to documentation, duties, taxes, and transportation. Track and communicate inbound stems, providing monthly reports to customers. Collaborate with Customer Service to ensure customer satisfaction. Prepare paperwork for non-customer shipments and respond to order inquiries. Process, code, and approve transportation AP invoices as needed, and submit monthly accruals to accounting. Schedule production equipment and maintain efficiency while meeting OTIF requirements. Identify manufacturing constraints and manage capacity loading.

Specialized Knowledge and Requirements:

Proficient understanding and application of all Incoterms . Experience with HTS (Harmonized Tariff Schedule) classifications . Strong knowledge of customs documentation and customs clearance procedures . Preparation and handling of proforma invoices , dock receipts , commercial invoices , and certificates of origin . Competency in managing Shipper’s Letter of Instruction (SLI) and Automated Export System (AES) filings (U.S.). Familiarity with Importer Security Filing (ISF) requirements. Understanding of duties and destination fees , phyto (phytosanitary) certifications , and USDA inspections . Experience obtaining and managing Power of Attorneys (POA) for import/export transactions. Ability to prepare and process Toxic Substance Control Act Certificates (TSCA Certs) . Experience submitting FDA disclaimers and managing associated documentation. Skilled in container tracking and providing shipment visibility updates across the supply chain.

Education/Certifications:

Experience in import/export transportation, logistics, and supply chain management. Bachelor’s (Preferred)

Required Skills:

Strong oral and written communication skills. Proficiency in ordering systems and Microsoft applications. Strong problem-solving abilities and active questioning skills. In-depth knowledge of logistics processes, import/export transactions, and government regulations.

Job Type:

Full-time Pay:

$58,508.00 – $62,185.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance

Schedule:

8 hour shift Monday to Friday Ability to

Commute:

Ancram, NY 12502 (Required) Ability to

Relocate:

Ancram, NY 12502: Relocate before starting work (Required)

Work Location:

In person