Managing Director – Fractional – Arts Organization Position Available In Rockland, New York

The mission of ArtsRock is to produce or sponsor arts, multi-cultural and entertainment programming for the benefit of diverse audiences in and around Rockland County. ArtsRock is a 501(c)(3) New York Not For-Profit Corporation. This position is a wonderful chance to work in every aspect of 501C3 Arts management – working alongside our Artistic Director Elliott Forrest, the voice of WQXR for over 20 years and many other endeavors. We have a very devoted board and are a 20-year-old organization that wants to grow up. Key Responsibilities Finance & Accounting Oversee all financial operations including budgeting, reconciliation, reporting, and bookkeeping services oversite. Create and manage the annual organizational budget and event-specific budgets in collaboration with staff, contractors, community partners, and sponsored organizations. Track actuals vs. budget, maintain financial dashboards, and provide regular updates to the Finance Committee. Oversite of accurate financial records in QuickBooks, including journal entries and reconciliation of income and expenses (general, grant-specific, and event-specific). Work with the accountant and Treasurer to shape and clarify accounting practices and financial policies. Working with outside CPA, review and submit required tax documents (990EZ, CHAR500) and support financial compliance with state and federal filings. Marketing & Communications Manage outside Marketing contract and ticketing Develop annual and event-specific media and communications plans. Oversee the design and production of all marketing collateral (flyers, banners, posters, Playbills). Ensure timely updates to the website, ticketing platform (VBO, Virtual Box Office), and CRM (Mailchimp). Support social media strategy and e-newsletter communications in coordination with external vendors or staff. Program & Event Operations Partner with Executive Artistic Director on logistical planning and execution for performances, concerts, and special events. Manage vendor agreements, permits, insurance, and rental arrangements. Coordinate volunteers, ushers, and front-of-house operations. Ensure timely artist contracting and payment; maintain artist relations in collaboration with the Executive Artistic Director. Oversee the ticketing process including pricing strategies, promotions, and reporting. Development & Fundraising Supervise the preparation and submission of grant proposals and reports. Work with the grant writer to develop budgets and monitor restricted funding usage. Prepare final grant reports on impact metrics (geographic reach, discounts and comps, new customers, etc.) Oversee individual giving, board contributions, and donor tracking. Develop and implement sponsorship strategies for events and seasonal campaigns. Support the creation of donor appeals and end-of-year fundraising efforts. Operations & Systems Oversee organizational systems, procurement, and administrative workflows. Manage key platforms including QuickBooks, Mailchimp, Dropbox, and Google Drive. Administer shared technology systems such as Grasshopper and ticketing CRM integrations. Ensure compliance with in-kind and grant-related documentation and tracking. Compliance & Legal Manage vendor contracts, legal agreements, and organizational filings. Coordinate legal review of governing documents including bylaws and conflict-of-interest policy. Act as liaison to ProBono legal partners and external counsel as needed. Board & Governance Prepare board meeting materials, financial reports, and Managing Director updates. Maintain documentation related to board and sponsor status, giving, and legal filings. Work closely with the Board of Directors to align strategic priorities and support effective governance. Qualifications 5+ years of relevant experience in nonprofit management, arts administration, or a related field preferred. Demonstrated success in financial oversight, fundraising, and event operations. Strong project management skills and attention to detail. Excellent communication, writing, and interpersonal skills. Experience working with diverse stakeholders including artists, board members, funders, and volunteers. Proficiency with QuickBooks, Mailchimp, and Google Workspace; experience with ticketing software preferred. Passion for the performing arts and community engagement.