Business Manager Position Available In Greene, Georgia

Business Manager Oconee Performing Arts Society 4980 Carey Station Rd, Greensboro, GA 30642

Organization:

OPAS Job Title:

Business Manager Reports to :

Managing Director Location:

Greensboro, GA Position Type:

Full-Time/In-Person The Business Manager plays a pivotal role in ensuring the smooth functioning of OPAS by overseeing daily operations, financial management, office administration, grant support, event logistics, and executive assistance. This position requires strong organizational skills, financial insight, and the ability to manage multiple priorities in alignment with the mission and growth of OPAS. Key Responsibilities 1. Operations/Office Management Contribute to business continuity by identifying process improvements, optimizing administrative workflows, monitoring expenses, and supporting budget tracking and reporting across operational functions. Develop, enforce, and continuously refine organizational policies and procedures to drive operational excellence, maintain compliance, and align with strategic objectives. Oversee all aspects of office operations, including administrative support across departments, managing supplies, equipment, technology systems, and vendor relations. Maintain filing systems (digital and physical), coordinate maintenance and repairs, manage service contracts, and ensure the office environment is efficient and professional. Serve as the central contact for communications (mail, phone, email), office calendars, internal coordination, and member inquiries and renewals. Coordinate logistics and materials for board meetings and manage consistent communication with members, donors, board members, and volunteers. Support HR functions such as onboarding, maintaining employee records, and tracking time off. 2. Financial Management and Administration Manage all financial operations: accounts payable/receivable, bank reconciliations, credit cards, checkbooks, and monthly financial reporting. Lead budget development and oversight in collaboration with leadership and the finance committee; provide detailed board reports with forecasting insights. Oversee payroll, membership transactions, and tax acknowledgment letters; ensure compliance with all financial, IRS, and audit requirements. Liaise with accountants for audits and tax preparation; enhance financial reporting and risk management. Regularly evaluate and improve financial processes to reduce inefficiencies and control costs. 3. Grant Support Research funding opportunities to support OPAS initiatives. Assist with grant writing, application prep, and compliance reporting, including reimbursement and recap documentation as required by grant agreements. 4. Event Support Oversee box office operations, event seat maps and maintain the TIX ticketing and customer service system.

Coordinate sponsor relations:

track contributions, send invoices, and collect artwork/logos for program ads. Maintain organized event folders (digital and/or physical) that include all ads, marketing materials, press releases, production timelines, recap notes, and other documentation. Create and maintain photo albums for each event in the shared drive to support future marketing, archival needs, and organizational storytelling. 5.

OPAS Arts and Education:

Work along the Arts Education Committee to Maintain and update the OPAS Lesson Bank and scholarship applications, tracking student progress and providing regular updates. 6. Executive Assistance Provide high-level administrative support to the Artistic Director and other key personnel. Prepare and distribute meeting agendas, minutes, reports, and other key documents to ensure stakeholders are well-informed and prepared. Monitor and maintain the accuracy of the OPAS membership CRM and other vital records. Deliver monthly reports to leadership and the membership committee. Lead, manage, and coordinate Board Committee meetings, including scheduling, preparing materials, documenting meeting outcomes, and reporting progress and follow-ups to relevant stakeholders. Qualifications Bachelor’s degree. 3-5 years of experience in operations, office management, or nonprofit administration, ideally within an arts or cultural organization. Strong financial management experience, including budgeting, AP/AR, reconciliations, payroll, bookkeeping, reporting. Experience supporting grant applications, reimbursement reporting, and funder compliance. Skilled in CRM/database management with experience maintaining donor and member records. Highly Tech Proficient in Microsoft Office Suite, Ticketing Platforms, Wix, Mailchimp, and file-sharing tools like Dropbox or Google Drive. Experience preparing agendas, reports, and materials for leadership, boards, and committees. Working knowledge of basic HR functions, including onboarding and employee records.

Job Type:

Full-time Pay:

$65,000.00 – $70,000.00 per year

Benefits:

Paid time off Ability to

Commute:

Greensboro, GA 30642 (Required) Ability to

Relocate:

Greensboro, GA 30642: Relocate before starting work (Required)

Work Location:

In person