Business Operations Coordinator Position Available In Durham, North Carolina

Business Operations Coordinator Cormetech Inc – 3.6 Durham, NC Job Details Full-time 10 hours ago Benefits Paid holidays Health insurance Dental insurance Paid time off Vision insurance Retirement plan Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Management Sales ERP systems Accounting software Mid-level Microsoft Office Administrative experience Bachelor’s degree Accounting Human resources Business Administration Office management Manufacturing Business Communication skills Time management

Full Job Description Description:

The Business Operations Coordinator is a highly organized and proactive individual responsible for providing organizational and administrative support to the day-to-day operations of our headquarters manufacturing plant and various departments. This role is crucial in ensuring the efficient operation of the office and corporate managers, supporting multiple departments, and maintaining a productive and organized work environment.

Key Responsibilities:

Office Administration:

Manage routing approvals for Capital requests (CAPEX) and other documents in DocuSign, logging on spreadsheets, assigning number in MAS financial system and distributing to originators and approvers. Serve as a central point of contact / communication for corporate office management-related activities. Oversee support of the daily operations of the corporate office, ensuring the smooth running of administrative tasks. Coordinate office supplies, equipment, and facilities management, ensuring all areas are well-stocked and maintained. Manage appropriate incoming and outgoing correspondence, including mail, email, and phone calls. Organize and maintain office records, files, and documentation, both electronically and physically. Answer any call directed to receptionist from the call tree at both sites’ virtual assistant. Responsibilities can include organization of catering, visitor hotel reservations, board and investor meeting coordination, mailing or FedExing of selected documents and invoices as needed, Tradeshow/conference registration, reconciliation of Company credit cards monthly, scanning mail to remote depts., AI Use requests and insurance claims on rental cars. Support for

Manufacturing & Laboratory Operations:

Act as a liaison between corporate office staff and the manufacturing/laboratory teams, supporting their administrative needs. Assist with scheduling and coordination of meetings and other operational needs. Provide support for the preparation of operational reports and documents as needed.

Sales, R D, and Marketing Support:

Assist the Sales and Marketing teams with meetings, trade show and conference logistics / coordination, customer gifts, marketing supplies and any travel as requested. Maintain routine market experience lists and sales tracking reports as needed Request / Manage Certificates of Insurance from insurance brokers for job quotes or purchase orders using customer requirements – Annual processing of renewal list of Certificates of Insurance. Support Research & Development with tracking timelines, NDAs, MTAs, JDAs and similar IP agreements. Process new NDAs as requested, keep up with expiring NDA’s and agreements using Access NDA database. Follow up on expiring NDA’s and status on new NDAs. Organize events, conferences, internal strategy or client meetings as needed, ensuring all logistics are managed effectively. Coordinate efforts between various contracted marketing teams Own new customer onboarding system management and documentation preparation.

Human Resources Support:

Help coordinate company-wide employee engagement activities, including wellness initiatives and team-building events.

EHS and Safety Administration:

Maintain safety documentation to help the Company ensure regulatory compliance. Collect monthly participation numbers from each site and enter timely so EHS will have information for gift cards. Enter MSDS’s into company third party database, Sphera, when requested.

Accounting and Financial Administration:

Assist with administrative tasks related to Accounts Payable/Receivable, payroll, and expense reporting. Maintain financial tracking sheets for monthly utilities for their accruals, Record all utilities, UPS, FedEx and Legal invoices for monthly processing and reconciliation with finance. Enter P.O.’s into Fraxion as requested by anyone. Request performance bonds as requested. Maintain Registration and Tag Renewal on

Co Vehicles & Annual Insurance Renewals CEO & Executive Support:

Provide administrative support to the CEO, including managing schedules, arranging travel, and preparing reports for approval. Assist with remote communication, ensuring the CEO stays connected with various departments and teams. Prepare materials and documents for board meetings, executive briefings, and other high-level activities.

Facilities & IT Support:

Support IT by helping manage communication with 3rd party vendors for setup of equipment and troubleshooting basic office technology needs. Participate in improving housekeeping, professional working and office environment, health and safety regulations across the office and plant environments.

Requirements:

Education:

Bachelor’s degree in business administration, Management, or related field preferred. Equivalent experience will also be considered.

Experience:

3+ years of office management or administrative support experience, preferably in a manufacturing environment. Experience supporting multiple departments such as HR, Sales, R D, and Accounting. Proven experience in managing administrative functions in a fast-paced environment.

Skills:

Excellent organizational and time-management skills. Strong verbal and written communication skills. Ability to multitask and manage multiple priorities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment. Familiarity with accounting software or enterprise resource planning (ERP) systems is a plus.

Personal Traits:

High attention to detail with a proactive, solutions-oriented mindset. Strong interpersonal skills and the ability to work effectively with diverse teams. Ability to maintain confidentiality and handle sensitive information. Capable of working independently and as part of a team.

Working Conditions:

Full-time position located at the manufacturing plant headquarters with hybrid remote work. Occasional travel may be required for meetings or training. Ability to work with flexibility to accommodate the needs of corporate staff and CEO.

Benefits:

Competitive salary and benefits package. Health, dental, and vision insurance. Paid time off and holidays. Retirement savings plan options. Opportunities for professional development and growth.