Business Operations Manager For An Architecture Firm Position Available In New York, New York
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Job Description
HIRING:
Business Manager!!
Overview:
We are seeking a strategic and detail-oriented Business Manager to oversee contractual, legal, financial, and administrative operations. This role is essential in safeguarding the firm’s interests through proactive contract management, insurance oversight, and benefits administration. The ideal candidate will bring a strong background in accounting and business strategy, ensuring all operations align with financial goals and legal standards.
Key Responsibilities:
Contract Management Review and negotiate client agreements, consultant contracts, onboarding documents, and NDAs. Manage the full contract lifecycle, ensuring timely execution and compliance. Collaborate with legal counsel on complex or high-risk agreements. Financial Oversight Support budgeting, forecasting, and cost tracking in partnership with the CFO. Analyze financial implications of business deals and provide strategic insights. Assist with audits, financial reporting, and due diligence processes. Risk & Insurance Oversight Evaluate, procure, and manage business insurance policies (e.g., general liability, E&O, property, workers’ comp). Ensure compliance with client insurance requirements and maintain certificates of insurance. Manage incident documentation and claims with carriers and brokers. Employee Benefits & Compensation Administration Oversee retirement plan administration (401(k), profit-sharing) with third-party administrators. Manage health, dental, vision, and ancillary benefit programs. Ensure compliance with employment and benefits regulations (ERISA, ACA, etc.). Governance & Compliance Maintain corporate records, licenses, and registrations across jurisdictions. Monitor regulatory changes and update internal policies accordingly. Support internal audits, compliance reviews, and policy development.
Qualifications:
Bachelor’s degree in Business Administration, Finance, Legal Studies, or related field. Strong understanding of contract law, risk management, and benefits compliance. Experience in professional services; AEC or design industry background preferred. Excellent communication skills and attention to detail. Discretion and sound judgment in handling sensitive information.
