Service Administrator Scheduling, Inventory & Operations Position Available In Lexington, South Carolina

Service Administrator – Scheduling, Inventory & Operations Medical Application Repair & Sales – 4.3

Lexington, SC Job Details Full-time Estimated:

$37.4K – $45.2K a year 1 day ago Benefits Health insurance Paid time off Qualifications Microsoft Excel Inventory control Salesforce Process improvement NetSuite Mid-level Organizational skills 2 years Communication skills Full Job Description Medical Application Repair & Sales (MARS) is a fast-growing provider of medical equipment service and support for ambulatory surgery centers and healthcare facilities throughout South Carolina and Georgia. With over two decades of industry experience, we’re known for our expert service, long-term customer relationships, and operational excellence. We’re looking for a Service Administrator to become the operational hub of our service department — managing technician scheduling, preventive maintenance tracking, purchasing, inventory logistics, and vendor coordination. This is a critical role that supports both field operations and internal systems. You’ll work closely with service leadership, administrative staff, and technicians to ensure every job has the parts, schedule, and information it needs to run smoothly.

What You’ll Do Service Coordination & Scheduling:

Schedule and manage preventive maintenance (PMs) and repair work orders for surgery centers across SC and GA Track and adjust technician calendars for maximum efficiency Maintain detailed records of maintenance activities, customer communications, and scheduling needs Monitor open service requests and ensure jobs are completed on time Communicate with clients and techs regarding ETAs, delays, and service details

Inventory & Purchasing:

Manage purchase orders for parts and supplies; monitor costs and lead times Receive, inspect, and log incoming shipments Maintain accurate inventory records in NetSuite (or other systems) Track parts needed for upcoming jobs and prepare technician kits in advance Identify opportunities to improve vendor pricing, lead times, or shipping efficiency

Operations Support:

Help refine internal processes for service, purchasing, and inventory workflows Collaborate with leadership to forecast service demand and order volumes Coordinate shipment prep and carrier pickups for outgoing parts and returns Support ad hoc administrative tasks (e.g. warranty tracking, report generation) ✅ What You Bring 2+ years of experience in scheduling, inventory, purchasing, or service coordination Strong communication and organizational skills — you’re reliable, proactive, and clear Familiarity with field service operations, technician scheduling, or PM tracking Ability to manage multiple moving parts, keep accurate records, and prioritize under pressure Experience working in inventory systems (NetSuite preferred) and Excel or Google Sheets Basic understanding of shipping, logistics, or warehousing

Bonus Points For:

Experience with Salesforce, NetSuite, or other service management platforms Prior work in healthcare, biomedical, repair services, or similar fields Familiarity with preventive maintenance cycles for equipment or facilities Process improvement mindset — someone who sees inefficiencies and fixes them What We Offer Competitive compensation based on experience Employer-paid health insurance, PTO, and 401(k) Stable in-office role with growth potential as the company scales Tight-knit team culture with hands-on leadership and support Visibility across multiple departments — your work impacts everything we do Keywords (for visibility): Service Coordinator, Inventory Specialist, Purchasing Assistant, Field Service Scheduler, NetSuite, Preventive Maintenance, Medical Equipment, Warehouse Logistics, Repair Coordinator, Operations Admin, Salesforce, Healthcare Services