Operations Manager (Foster Care Non Profit ) Position Available In Williamson, Tennessee

Operations Manager (Foster Care Non Profit ) Tennessee Kids Belong Franklin, TN Job Details Full-time From $50,000 a year 1 day ago Benefits Health savings account Paid time off Parental leave Flexible schedule Qualifications CRM software Google Suite Salesforce Slack Executive administrative support Mid-level Administrative experience Fundraising QuickBooks Organizational skills Communication skills Full Job Description Operations Manager (Full-Time) Located within 30 miles from Franklin, TN office About Tennessee Kids Belong Tennessee Kids Belong (TKB) is a 501c3 launched in 2016 as an affiliate of the national non-profit, America’s Kids Belong. TKB provides an innovative, holistic, proven model that dramatically improves the experiences and outcomes for kids in foster care, by equipping leaders within multiple sectors of our society. TKB finds ways for

EVERYONE

to do

SOMETHING

to make a sustainable impact. Tennessee Kids Belong is a gritty, grassroots band of warriors passionate about fighting for vulnerable kids. Many of the staff are walking or have walked a journey tied to foster care or adoption in their own lives. So in many ways, the battle is personal to ensure that kids in foster care are seen, heard, and ultimately able to experience the essential, invaluable sense of belonging … to a family, in a community, and as a member of the human family. We take a child-centered approach to our work in service of our mission. We prioritize our activity and resources based on mission impact. We believe a heightened EQ and deep character are every bit as important as IQ to our success.

JOB DESCRIPTION

Executive Director +

Team Support:

Provide direct administrative support to the

Executive Director:

managing calendar, preparing board + financial reports, taking meeting notes, etc Assist in the preparation of materials and reports for meetings, presentations, board meetings, and team events ensuring accuracy and timeliness Set the team up for success

• anticipating operational needs ahead of time, troubleshooting + implementing, managing team calendar invites, assisting with team onboarding, time off requests, and managing the organization’s EOS systems, while communicating clear expectations with the team

Team Culture:

leads the charge in making work feel a little more happy—celebrating birthdays, work anniversaries, planning staff retreats, and keeping the overall team morale high

Donor Management:

Monitor donor management systems, input incoming checks + donations, and coordinate thank-you’s and donations receipts with the team accordingly Manage contacts in Salesforce, ensuring all records remain accurate and up to date. Be ready to easily run reports for the team as needed. Assist Development Team with seasonal tasks aligned with fundraising events and year-end donation efforts. Mailing end of year donors letters, impact reports, and donor appreciation gifts

Office Management:

Work 2 days a week at the Franklin office (hours flexible) Handle all incoming mail, including sorting and distributing correspondence promptly, depositing checks, and managing upkeep of office space and supplies Coordinate the printing and distribution of marketing materials to remote team members as needed Manage all outgoing mailings for the team such as end of year gifts, thank you cards, team + donor needs

Financial Management:

Work with our Accountant to assist with tax preparation, audits, and debit card receipts, and payroll processing Manage all financial transactions within Quickbooks, including reimbursements, invoice payments, debit card reports and check deposits for team + vendors Ensure the organization stays in good standing on all 501(c)(3) nonprofit compliance filings with the IRS, Secretary of State, Guidestar, and donor reporting requirements.

QUALITIES OF A STRONG CANDIDATE

Experience:

Minimum of 3 years operations/executive support experience, preferably in a nonprofit or similar setting.

Database/Systems Extraordinaire:

High proficiency with CRMs (TKB uses Salesforce), and QuickBooks.

Service Oriented:

A natural inclination towards helping teammates and a passion for making a positive impact.

Organized:

Strong organizational skills with exceptional attention to detail.

Personable:

Enjoys interacting with people and is comfortable communicating via phone and in person.

Problem Solver:

Able to make informative decisions quickly and problem solve independently, in order to keep the team organized and focused on their roles.

Excellent Communicator:

Clear communicator and the ability to bring all types of communication styles together. TKB’s Current Tech Stack Salesforce Quickbooks Monday.com Google (Gmail, Suite, & Drive) Slack GivingFuel Hubspot TKB’s

CORE VALUES

The Kids Are The Priority

• At the beginning and end of the day, the kids in foster care are our singular value that drives our whole reason for being. We Honor All Voices
• We recognize and celebrate the multitude of voices and perspectives that are drawn to support children in foster care. We strive to cultivate a collaborative ecosystem where diverse backgrounds and perspectives are valued and contribute to our collective mission. We Are Professionals
• While compassion is crucial in our work, we also uphold professionalism as essential in our work. We strive for excellence in all aspects of our endeavors. We Practice The Health We Want in the Sector
• We acknowledge the toll of working within flawed systems and prioritize self-care to sustain our effectiveness and commitment. We Believe in Pursuing Models That Work
• Our dedication to meaningful change drives us to continuously seek, implement, and analyze best practices ensuring our efforts yield tangible results for children in foster care.

Job Type:

Full-time Pay:

From $50,000.00 per year

Benefits:

Flexible schedule Health savings account Paid time off Parental leave

Schedule:

Monday to Friday Application Question(s): Do you have any connection to Tennessee Kids Belong? What about this job description caught your eye and made you want to apply? Ability to

Commute:

Franklin, TN 37067 (Required) Ability to

Relocate:

Franklin, TN 37067: Relocate before starting work (Required)

Work Location:

Hybrid remote in Franklin, TN 37067