Director Executive-Finance/Purchasing Position Available In Alachua, Florida

Director Executive-Finance/Purchasing 3.5 3.5 out of 5 stars 620 East University Avenue, Gainesville, FL 32601

QUALIFICATIONS:

(1) Bachelors degree from an approved accredited educational institution with specialization in business administration and management, finance or other acceptable field; Master’s degree preferred. (2) Minimum of five (5) years of progressively responsible administrative and supervisory experience in the fields of finance and professional purchasing for governmental or commercial activities.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of Florida school laws, regulations, and School Board policies and procedures as they apply to finance and payroll services. Thorough knowledge of public sector procurement and distribution and knowledge of laws, rules and regulations regarding all phases of governmental accounting. Ability to analyze accounting and systems problems and to take or recommend corrective action. Ability to establish and maintain effective working relationships with administrators, staff, contractors, and vendors.

REPORTS TO

Superintendent, Assistant — Business Services

JOB GOAL

To provide effective leadership in the operation of the District’s finance, purchasing, and distribution functions.

SUPERVISES

Assigned Personnel

PERFORMANCE RESPONSIBILITIES

• (1) Plan, administer and control financial activities of schools and departments; plan, organize and accomplish purchasing functions for the school district.
• (2) Direct the monitoring and oversight of charter schools’ financial activities.
• (3) Study, evaluate and implement efficient methods and procedures for economic purposes.
• (4) Assist the division head in developing financial policies.
• (5) Follow bid procedures for all equipment, materials and services utilized by the school system.
• (6) Edit, recommend and coordinate standard product specifications and bid conditions and analyze price comparison with market trends, economy and availability of products to determine the procurement process for obtaining the best product at the lowest and best price for assigned categories.
• (7) Exercise direct contact with vendors to ensure performance and follow-up on alleged discrepancies and non-performance.
• (8) Assure proper handling of school and department requisitions in accordance with school board policies and procedures.
• (9) Expedite follow-up on all purchase orders in area of assigned responsibility.
• (10) Administer the District’s procurement card program.
• (11) Interface with other agencies for cooperative bid process.
• (12) Consult with other departments on bid specifications, codes, and laws.
• (13) Measure contract and vendor compliance in specifications for suitability, quality, expediency and value.
• (14) Supervise Finance, Payroll, Purchasing, and Physical Distribution staff and coordinate activities between units within business services.
• (15) Interpret and enforce Florida Statutes, Department of Education rules, District policies and procedures as they relate to financial matters.
• (16) Serve as liaison for auditors and Federal, State and local agencies regarding operations of the department.
• (17) Prepare financial reports and maintain appropriate records.
• (18) Maintain effective community relations and interpret finance matters to the community.
• (19) Assist in development of Board policies and administrative guidelines.
• (20) Demonstrate proactive leadership and effective management skills to motivate and gain commitment of staff to facilitate task accomplishment.
• (21) Utilize appropriate strategies to make decisions regarding planning, utilization of funds, delivering services, and evaluation of services provided.
• (22) Supervise assigned personnel, conduct annual performance appraisals, and make recommendations for appropriate employment actions.
• (23) Be knowledgeable of and adhere to Board policies.
• (24) Assist in the interpretation of programs, philosophy and policies of the district to staff and the community.
• (25) Interact with parents, outside agencies, business and community to enhance the understanding of district initiatives and priorities and to elicit support and assistance.
• (26) Represent the district in a positive and professional manner and demonstrate support for the school district and its goals and priorities.
• (27) Monitor district compliance with applicable codes, rules and statutes.
• (28) Keep abreast of legal requirements and proposed changes in areas of responsibility and provide advice to the supervisor as to their impact on the District.
• (29) Demonstrate initiative in identifying potential problems or opportunities for improvement and take appropriate action. Keep supervisor informed of potential problems or unusual events.
• (30) Attend training meetings and conferences to promote professional growth and benefit to District.
• (31) Maintain expertise in assigned areas.
• (32) Prepare or oversee the preparation of all required reports and maintain updated and accurate records.
• (33) Develop appropriate Board agenda items pertaining to areas of responsibility.
• (34) Communicate effectively with the public, staff members, administrators, and other contact persons using tact and good judgment.
• (35) Respond to inquiries and concerns in a timely manner.
• (36) Model and maintain high ethical standards.
• (37) Adhere to applicable safety standards.
• (38) Follow attendance, punctuality and proper dress rules.
• (39) Maintain confidentiality regarding school/workplace matters.
• (40) Serve on District, state or community councils or committees as assigned or appropriate.
• (41) Perform other duties as assigned.
• Essential Performance Responsibilities

PHYSICAL REQUIREMENTS

Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT

:

• Salary and benefits shall be paid consistent with the Board’s approved salary schedule.
• Length of the work year and hours of employment shall be those established by the Board.

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

Job Type:

Full-time Pay:

$94,294.00 – $124,261.00 per year

Benefits:

Employee assistance program Health insurance Paid time off Professional development assistance Retirement plan

Schedule:

8 hour shift

Work Location:

In person