Procurement Administrator Position Available In Seminole, Florida

Procurement Administrator

Salary
$70,272.82 – $112,436.51 Annually
Location 1101 E. First Street Sanford, FL
Job Type
Full Time Employment
Job Number
2025-03513/7925
Department
ISI RM Purchasing and Contracts
Opening Date
04/15/2025
Closing Date
5/6/2025 11:59 PM Eastern

DESCRIPTION

BENEFITS
Description
Exercises the procurement authority delegated to the position by the Board of County Commissioners (BOCC) through the Seminole County Administrative Code and County Managers Policies. Supervises a procurement section., Responsible for the centralized procurement of all services, goods, and construction, required by the County. Provide efficient customer service in the procurement of these goods and services at the best value. •Salary will be determined depending on qualifications of candidates who exceed the minimum requirements as outlined within the job description. •Additional compensation based on licensure. Essential Functions

Note:

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Directs and coordinates the activities of the Procurement Section assigned, including the management of requisitions, workload and the issuance of Agreements, Purchase Orders, Work Orders, Amendments and Change Orders to ensure financial, legal and procurement policies and regulations are met. Develops procurement strategies to meet priorities, deadlines, and goals. Evaluates requirements for scope of work, schedules, standardization, liability and legal consideration. Assist in pricing and negotiation strategies. Conduct market research, price and cost analysis.
If assigned, responsible for the County’s fixed asset program and the Purchasing Card Program. Directs and coordinates the activities of the inventory of fixed assets, the tagging and capturing of this data, and the surplus of these assets in a centralized database for accountability. Performs as the Purchasing Card Administrator to monitor and provide guidance in the operation of the Purchasing Card Program.
Assists the Purchasing and Contracts Manager to ensure that daily operations are in compliance with all policies and procedures in accordance with local, State and Federal rules and regulations. The Administrator keeps the Manager informed of progress, potentially controversial issues or special interest issues, or matters which affect policy. Assists the Purchasing and Contracts Manager in the documentation and provides support for any legal action, protest or suspension/debarment action.
Supervises Procurement Analysts and Property Administrator, and communicates with the BOCC, Board, County Manager’s Office, Department Directors, and the vendor community.
Assists in the development and writing of procurement policies and procedures, including implementation of procurement functions in the County-wide financial management system (JD Edwards/Oracle). Conduct County-wide procurement training. Develop and review BOCC agenda items.
Performs duties and functions professionally with the highest ethical standards.
Pursuant to Florida Statutes, Chapter 112, must annually file “Form 1 Limit Financial Disclosure” in the county of their residence. Must adhere to rules and regulations regarding documentations, disposal of assets, public records law, government regulations, safety, health, the environment, anti-trust issues and bribery, as well as Florida Statutes, CCNA provisions, non-disclosure information, trade secrets and trademarks.
Serve as backup for the Purchasing and Contracts Division Manager in their absence.

Additional Duties:

Performs other duties as assigned or as may be necessary.
In the event of an emergency, all employees are considered essential personnel and may be required to perform alternate duties.
Minimum Qualifications
Completion of bachelor’s degree, preferably in business, public administration, accounting, or a closely related field. Seven (7) years related public procurement experience. Certified Public Purchasing Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Professional Contracts Manager (CPCM) or Certified Purchasing Manager (C.P.M.) within one year of appointment. A comparable amount of education, training, or experience may be substituted for the minimum qualifications.
Additional Requirements
Knowledge of legal terminology, procurement methods, contract requirements, governmental budgetary policies and procedures, negotiation process, governmental procurement laws and regulations, general procedures and practices of purchasing goods and services, as well as Federal, State, and local, and EEO regulations, guidelines, and stipulations as they apply to soliciting and evaluation of procurements. Knowledge of a variety of contract types and regulatory requirements pertinent to diverse construction projects such as design-bid-build, construction manager at risk, A+B method, and design-build. Knowledge of contracting for professional services as required by the Consultant’s Competitive Negotiation Act (CCNA), to include truth-in-negotiation certification, labor rates, burdened labor rates, allowable and allocable costs, overhead rates, and G&A rates. Must be able to conduct a detailed analysis of the cost proposed for professional services to determine the fees are fair, competitive and reasonable. Ability to assist in Best Value decisions process and technical evaluations. Ability to communicate effectively, both orally and in writing with internal and external stakeholders.
Must have to ability to work independently in a dynamic environment that requires multi-tasking and responsiveness to changing priorities.
Must possess the ability to perform professional-level work dealing with data, people, and technology that relates to administrative, technical, scientific, engineering, accounting, legal, or managerial skills.
Knowledge of Microsoft Office Professional software. Knowledge of JDE/Oracle software is desired. Ability to operate small office equipment, including copy machines or multi-line telephone systems, computers for data entry, word processing, and/or accounting purposes.
Must possess the ability to create and guide implementation of capital improvement plans or programs, create plans for and guide implementation of major construction projects, and create plans for and guide implementation of new technology systems. Must possess and maintain a valid Florida Driver’s License.
All employees must attend Seminole County Required Trainings.
Department Specific trainings per position may be required. Employer
Seminole County/Board of County Commissioners
Address
1101 East First Street
Sanford, Florida, 32771
Phone
(407) 665-7944