Assistant Director of Procurement Position Available In Kings, New York

Assistant Director of Procurement Department

CENTRAL SERVICES & SUPPLIES

Location
Brooklyn
Job

ID122893

Civil Service ClassificationManagerial
Hire In Rate$70,000.00 (for employees new to HHC) Salary Range$70,000.00 – $70,000.00 Pay FrequencyYear
Full/Part TimeFull-Time Regular/TemporaryRegular
Regular ShiftDay About NYC Health + Hospitals Since 1875, South Brooklyn Health has established its reputation for clinical excellence and culturally competent care. It has designations as a Certified Percutaneous Coronary Intervention (PCI) Center, an Advanced Primary Stroke Center, an accredited Baby-Friendly Hospital, a U.S. News & World Report high performing hospital. The hospital’s staff is as diverse as the patients they serve. Interpreter services can be provided at any time of the day or night in over 130 languages. At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons. Work Shifts 8:00 AM – 4:00

PM Job Description Purpose:

Under supervision of Director of Purchasing-Supply, Assistant Director of Purchasing-Supplies responsibilities include supervising and managing the team of Materials Handlers, daily supply ordering, distribution, storage, and distribution activities to all patient locations. Overseeing the Bluebin process.

Specific Duties and Responsibilities:

The Assistant Director of Procurement is charged with and responsible for: Oversees the daily operation of the department, managing day to day workload of team members as well as identifying and resolving issues that arise
Monitoring workflow, ensuring the safe use of equipment and inventory of all incoming materials physically in hospital and in the PS, the HHC ERP system
Oversees verification and stocking of daily incoming materials. Maintain the inventory per par level
Follow up with Materials Management team/Receiving to ensure that the deliveries arrived, Blue Bin Totes (BB) came as designed, verify pallet architecture
Ensure overnight emergency orders are processed and received
Manage Inventory Fulfillment by following up with MM and Receiving
Manage par locations and BB PLM processes (back up for Blue Belt)
Review Min/Max report daily and compare with Store Room inventory. Identify items that are no need to order and items that are low in stock but not on Min/Max report
Ensure that the Min/Max inventory replenishment requisitions are complete and received
Provide necessary adjustments to Min/Max or enter requisition for the critical items
Manage orders and inventory for storeroom. Run query for high quantity and high value items
Manage Central Store and audit labels for accuracy of items, location, Ref #, FPL etc
Run daily queries as assigned and do root cause analysis for items ordered manually
Do daily BlueBin huddle with materials handlers and daily rounds on the patient units
Supervise and guide department’s staff, determine staff needs, schedule personnel and assign work to all team members. Maintain monthly and daily schedule and make changes as needed
Maintain daily objective and ensure work goals are met optimally; Control of flow and traffic in the department
Assure compliance with regulatory, insurance and ethical standards regarding safety of patients, employees and property. Identifying contingency plans for potential risk.
Implement quality assurance program and oversees monitoring activities to meet standards and regulations of accrediting agencies such as Joint Commission and the Accreditation of Healthcare Organization (TJC)
Manage, monitor, consolidate and retrieve storage to allow maximum utilization of space
Provide high level of quality of standard throughout facility
Maintain records of employee attendance and performance
Manage staff members by apprising performance, rewarding and disciplining associates, addressing complaints and resolving problems
Perform all duties in alignment with the mission, vision, values, and behavioral expectations of NYC Health + Hospitals
Minimum Qualifications
Bachelor’s degree from an accredited college or university in Accounting, Finance or Business Administration; and,
Three (3) years of experience in accounting, finance or business administration, two (2) years of which must have been in a supervisory capacity within relevant areas in settings related to a hospital, medical center or health care facility; and two (2) years of which must have been in a related management of purchasing capacity or,
Satisfactory equivalent combination of education, training and experience. The education cited above may be substituted for by experience on a year-for-year basis. However, all candidates must have a minimum of a High School or its educational equivalent.
Department Preferences
Time management
Supervision skills
Supply Chain information systems
Procurement Inventory Control
Approachable and being a team player
Proficient computer skills, Excel, Word, current ERP systems, PeopleSoft ERP system preferred
Outstanding leadership, organizational, multitasking, and problem-solving skills How To Apply If you wish to apply for this position,