Academic Program Specialist I Position Available In Alachua, Florida

Academic Program Specialist I

JOB NO:

535859

WORK TYPE:

Staff Full-Time

LOCATION

Main Campus (Gainesville, FL)

CATEGORIES

Academic Advising/Support

DEPARTMENT

33010000 – HP-OFFICE

OF THE DEAN

CLASSIFICATION TITLE:

Academic Program Specialist I
JOB

DESCRIPTION

This position is based in the College of Public Health and Health Professions Dean’s Office and reports to the Director of Bachelor of Public Health program. This position will perform administrative, academic, advising, and student admissions activities for all three undergraduate programs in the college, with primary emphasis on the Bachelor of Public Health (BPH) program. The incumbent must be knowledgeable of University of Florida, State and Federal rules, regulations, policies, and procedures pertaining to student admission, advising, and registration. The incumbent will work closely with all other academic support staff, college advisors, and departmental staff and provide general office support to the Dean’s Office.
Academic Administration
Coordinate, in consultation with Program Directors, modifications to program forms and processes
Coordinate with undergraduate Advisors and Program Directors about student tracking and minor applications
Communicate with University Admissions to secure names of transfer student applicants and coordinate student transfer activity
Manage data and prepare reports for the Program Director and Dean’s Office
Coordinate undergraduate student enrollment activities, to include managing student records
Coordinate tracking of academic data, such as information on transfer applicants and current students
Participate in the organization and execution of undergraduate events, orientations, and outreach activities
Provide backup assistance with course enrollment and the planning of future semesters in terms of sections needed and scheduling conflicts
Assist with compliance and accreditation activities such as textbook adoptions, Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) data collection, and Council on Education for Public Health (CEPH) data collection
Track, manage, and monitor minor applications (including approvals and denials), registration, and degree certification
Assist advisors with degree audits and related student communication
Track alumni of PHHP undergraduate programs
Assist Program Directors in constructing exit surveys and maintaining data for report preparation
Manage Dean’s List certification at the end of Spring, Summer, and Fall semesters
BPH Service-Learning Support
Responsible for facilitating the Service-Learning Practicum, an experiential learning opportunity where students work with community partners and organizations to gain practical public health experience
Establish connections and partnerships with potential practicum sites, ensure all students are placed within a practicum site, and facilitate the service-learning informational sessions throughout the Service-Learning course
Advising
During peak times (approximately 6 to 8 weeks per year), join the undergraduate advisors in the advising of freshmen, sophomores, juniors, seniors, and transfer students
Process academic forms such as the dual degree form
Assist students with advising and the development of planning forms for the combination Bachelor’s/Master of Public Health (MPH) Program
Other duties as assigned.

EXPECTED SALARY

$60,000 – $65,000 annually; commensurate with education and experience.
The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. For more information on benefits, please visit UF HR Benefits and Rewards at https://benefits.hr.ufl.edu/.

MINIMUM REQUIREMENTS

Bachelor’s degree and two years of relevant experience; or an equivalent combination of education and experience.

PREFERRED QUALIFICATIONS

Master of Public Health degree
Experience in a student-facing position and with advising at a large university with freshmen, sophomores, juniors, and seniors
Ability to communicate clearly, effectively, and respectfully, both verbally and in writing, in a fast-paced environment
Ability to manage multiple demands and demonstrate attention to detail
Knowledge of computer software systems to include Microsoft Word, Access, PowerPoint, Excel, Outlook calendar, and email
Ability to utilize problem-solving techniques and to work both independently and in teams.
Ability to maintain a high level of confidentiality
Knowledge of State of Florida and University of Florida rules, regulations, and procedures governing student enrollment and admissions
Ability to organize multiple files/databases

SPECIAL INSTRUCTIONS TO APPLICANTS

In order to be considered, you must upload your cover letter and resume.
This is a time-limited position.
This position may offer flexible work arrangements such as hybrid/remote work locations (up to 2 days per week). This position is not fully remote and will require a campus presence every week.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
If an accommodation is needed to for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida’s Sunshine Law.

HEALTH ASSESSMENT REQUIRED

No

ADVERTISED

15 May 2025

APPLICATIONS CLOSE:

29 May 2025 Whatsapp Facebook LinkedIn Email App