Speaker/Program Coordinator Position Available In Leon, Florida

Speaker/Program Coordinator Florida Dental Association – 4.6 Tallahassee, FL Job Details Full-time $45,000 – $50,000 a year 8 hours ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Paid time off Employee assistance program 401(k) matching Life insurance Retirement plan Qualifications Writing skills Public speaking Mid-level Microsoft Office Driver’s License Project management Computer skills 1 year Communication skills Full Job Description A large statewide professional association seeks a business-minded, experienced program coordinator for a prominent (8,000 attendees) annual convention. Qualified candidates will have at least 1-2 years’ experience in all aspects of meeting planning. Experience in speaker and program coordination; excellent organizational and project management skills; ability to handle multiple projects simultaneously; computer proficiency in Microsoft Office suite; excellent interpersonal and communication skills, professional demeanor, ability to multi-task in a fast-paced team environment, and a high energy level; self-disciplined and capable of identifying and completing critical tasks independently and with a sense of urgency. Experience with medical meetings is a plus but is not required. Some travel is required.

THIS IS NOT A VIRTUAL POSITION.

Send cover letter, resume and salary requirements to Crissy Tallman at . No phone calls, please.

DUTIES AND RESPONSIBILITIES

Coordinate speakers’ travel arrangements, secure necessary audiovisual equipment, workshop requirements, speakers’ bios/photos and other background. Obtains speaker handouts (approx. 150), coordinates handout review by the volunteer committee, and edits to the speakers. Responsible for drafting, developing and providing all registration reports to the Director of Conventions & CE and the Committee Reports CE to CE Broker for all in-person and online courses. Solicits monetary and in-kind equipment sponsorships for speakers/courses Assists the Director of Conventions & CE with all event planning and administrative duties to support the annual convention, such as logistics planning for hands-on workshops and financial record keeping Serves as lead staff to assemble advance registration materials, including content for the registration brochure Serves as lead staff to assist with registration questions and licensure renewal questions. Attends assigned meetings and programs; required to attend three overnight committee meetings a year and the June Convention (6 nights) Prepares correspondence and reports about position functions; in collaboration with the Director of Conventions & CE, updates meeting protocols, as required. Files records, correspondence, reports, and other documents as needed in accordance with established department procedures and as required by CERP Handles telephone inquiries about speakers, program logistics, and registration Performs other tasks as assigned.

The following skills are required:

Have a valid Florida driver’s license; Excellent writing and public speaking skills; Proven organizational and multi-tasking skills with an ability to prioritize workloads and endure frequent interruptions Able to work collaboratively with other staff members and volunteers Able to identify and complete critical tasks independently and with a sense of urgency Able to withhold actions or speech in the absence of important information; deal with unresolved situations, frequent change, delays, or unexpected events Able to meet people with ease, demonstrating excellent interpersonal skills and the ability to motivate both individuals and groups Be able to work independently and monitor your performance objectives

Job Type:

Full-time Pay:

$45,000.00 – $50,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan

Schedule:

8 hour shift

Work Location:

In person