Administrative Specialist Position Available In Bolivar, Mississippi

Administrative Specialist 4.0 4.0 out of 5 stars Posting Details Position Information Job Title Administrative Specialist Working Title Administrative Specialist Position Type Staff Department Grants and Contracts Posting Number 201201639

Full or Part Time Full Time Benefit Eligible Yes If Other, Please Explain:

Tenure/Non-Tenure Track Non-Tenure Track Salary Basis 12 month

If Other, Please Explain:

Position Summary Information Responsibilities Administrative Support:

Serve as the primary point of contact for all departmental inquiries and correspondence. Maintain calendars, schedule meetings, and coordinate events and workshops across all three units. Prepare agendas, meeting minutes, memos, and official correspondence. Organize and maintain digital and physical filing systems for each department.

Program Coordination:

Support the planning and execution of academic development events, cultural programs, and grant-funded initiatives. Assist with logistics for internal and external programming, including room reservations, catering, technology setup, and travel arrangements. Track project timelines, deliverables, and reporting requirements.

Fiscal and Grant Support:

Process purchase requests, reimbursements, and budget tracking in accordance with university policies. Assist with grant budget monitoring, data collection, and financial reporting documentation. Coordinate invoicing and vendor communications related to programmatic needs.

Communications and Outreach:

Manage content updates for departmental websites and social media platforms. Draft newsletters, promotional materials, and stakeholder communications. Serve as liaison between departments and internal/external partners.

Data and Records Management:

Collect and organize data for departmental reports and grant applications. Maintain up-to-date databases of program participants, stakeholders, and funding records. Qualifications See Below Salary Commensurate with experience, qualifications, and university’s resources.

Minimum Qualifications Required:

Bachelor’s degree in business administration, education, communications, or a related field. Minimum of 2 years of administrative or project coordination experience. Excellent written and verbal communication skills. Strong organizational skills with the ability to manage multiple tasks and deadlines. Proficiency in Microsoft Word, and advanced experience in

Excel Preferred Qualifications Preferred:

Experience in higher education or non-profit administration. Familiarity with grant administration and compliance, especially complex budgets Knowledge of regional culture, education, and institutional development. Special Instructions to Applicants Additional Information Posting Detail Information Open Date 07/30/2025 Close Date Open Until Filled No Posting Specific Questions Required fields are indicated with an asterisk (•). • How did you hear about this employment opportunity? DSU Employee DSU Job Website Invited by Department to Apply MS State Employment Service HigherEdJobs Chronicle of Higher Education Diverse Issues Indeed.com Other • Will you now or in the future require “sponsorship” for an employment based visa status? Yes No Applicant Documents Required Documents Optional Documents Resume Cover Letter/Letter of Application Other Document Letter of Reference 1 Letter of Reference 2 Other Document 2