Academic Affairs Program Specialist Position Available In Wake, North Carolina

Academic Affairs Program Specialist Please include a resume, cover letter (optional) and contact information for three professional references.
Posting Details
Posting Information Posting Number

PG194071EP

Internal Recruitment No
Working Title Academic Affairs Program Specialist
Anticipated Hiring Range Commensurate with education and experience ($73,000

• $80,000)
  Work Schedule Monday-Friday 8am-5pm
  Job Location Raleigh, NC
  Department CVM
• Academic Affairs
  About the Department The NC State College of Veterinary Medicine (CVM) is where compassion meets science.

Our mission is to advance the veterinary profession and animal health through ongoing discovery and medical innovation; provide animals and their owners with extraordinary, compassionate medical care; and prepare the next generation of veterinarians and veterinary research scientists. Our world-leading faculty, clinicians and staff are at the forefront of interdisciplinary biomedical innovation, conducting solution-driven research that defines the interconnections between animal and human health. As the national leader in experiential teaching and learning, we are training the next generation of skilled, compassionate veterinary health professionals equipped to serve the global community. Essential Job Duties As the Academic Affairs Program Specialist, you will serve as primary support to the Associate Deans of Academic Affairs (ADAA) and Education and Admissions (ADEA). You’ll help drive key academic and admissions initiatives by managing day-to-day operations, coordinating programs, and connecting with students, faculty, staff, and partners across the college and beyond. You’ll report directly to the ADAA and ADEA and serve as a central point of contact for communications, scheduling, project follow-through, and event coordination.

What You’ll Do:

Administrative Support:

Manage complex calendars, daily logistics, and travel arrangements.
Serve as the primary contact for office communications; respond on behalf of the ADAA and ADEA.
Maintain PCard transactions and office budgets.
Provide support for meetings, both in-person and virtual, including scheduling, tech setup, and materials.
Ensure seamless office operations, including ordering supplies and assisting with Dean’s Office coverage. Program and Event Support
Coordinate student events such as town halls and manage nomination processes for scholarships and teaching awards.
Support specialized programs like the Equine and Food Animal Scholars Program.
Schedule and support the College Committee on Academic Performance and Student Conduct and Success (CCAPSCS). Project and Liaison Work
Assist with strategic projects and initiatives led by the ADAA and ADEA.
Collaborate with internal teams such as Communications, Development, LAR, CPL, and TAU to resolve program-related needs.
Facilitate hiring paperwork for DVM and graduate students and schedule annual reviews for direct reports.
Prepare materials and speaking points for events and coordinate attendance at college functions.
Initiate and track purchase orders in collaboration with the business office and vendors. If you are a resourceful and organized professional, who thrives in fast-paced environments, communicates with tact and clarity, and navigates academic settings with discretion, collaboration, and a strong sense of follow-through, we encourage you to apply. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone. Other Responsibilities n/a
Qualifications Minimum Education and Experience Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions Other Required Qualifications Works independently with minimal supervision and proactively supports strategic planning
Administrative support experience.
Exercises sound judgment and discretion while applying College and University policies
Demonstrates strong interpersonal, organizational, and problem-solving skills
Maintains strict confidentiality and professionalism at all times
Communicates clearly and effectively with individuals at all levels
Drafts professional correspondence with excellent grammar, editing, and writing skills
Proficient in Microsoft Office (Word, Excel, PowerPoint), Adobe, email, calendaring tools, and office technology
Delivers high-quality service in fast-paced environments with frequent interruptions Preferred Qualifications Experience working in a University/academic setting.
Experience working with a professional medical curriculum
Administrative support experience.
Experience supporting a high level administrator.
Knowledge of university policies and procedures. Required License(s) or Certification(s) N/A Valid NC Driver’s License required No
Commercial Driver’s License required No
Recruitment Dates and Special Instructions Job Open Date 04/21/2025
Anticipated Close Date Open Until Filled
Special Instructions to Applicants Please include a resume, cover letter (optional) and contact information for three professional references.
Position Details Position Number 00111426
Position Type

EPS/SAAO

Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation

• Adverse Weather Non Mandatory
• Adverse Weather
  Mandatory Designation
• Emergency Events Non Mandatory
• Emergency Event
  Department ID 190108
• CVM•Academic Affairs
  AA/EEO