Personnel Administration Manager Position Available In Watauga, North Carolina

Personnel Administration Manager
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Please see Special Instructions for more details.
Please attach required documents:
Cover Letter
Resume List a minimum of 3 professional references in the application.
Posting Details Work experience orcation that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience andcation on the application to ensure that you receive the appropriate credit toward qualification for this position. Position Summary Information Classification Title University Program Specialist
Working Title Personnel Administration Manager
Location Boone, NC
Job Category 2
Position Number 030121
Not Eligible for Visa Sponsorship Department Facilities Operations – Associate VC Facilities Management – 410110
Minimum Qualifications Bachelor’s degree and one year of experience related to the area of assignment; or equivalentbination of training and experience. All degrees must be received from appropriately accredited institutions. License/Certification Required Essential Job Functions

• Exercise discretion to maintain and protect sensitive and confidential information.
• Interpret and program policies and practices, and provide consultation onplex and unique situations that arise and non-routine requests. Consult with higher level professionals to discuss alternative solutions.
• Maintain an extensive knowledge of all state, federal and local laws as they pertain to personnel in order to ensure that the Facilities Operations & Management division are inpliance.
• Maintain departmental policies, prores, and files containing employee records and training records.
• Provide guidance and assistance to employees, supervisors, and directors in a positive, flexible, andpetent manner.
• Analyze prores, rmend and explain revisions to management, and implement initiatives, in order to effectively connect the division’s management program to long-term strategic plans. Identify and take initiative on change management efforts.
• Work closely with ASU Facilities IT division to identify and implement changes and updates to the AiM database. Lead training for facilities operations staff. Ensure required updates and modifications pertaining to the AiM system are implemented accurately.
• Review, verify, audit all exceptions, and authorize the monthly file transfer to Payroll for monthly and bi-monthly payroll for the entire Facilities Operations & Management divisions and Planning, Design & Construction. Act as the liaison with the Payroll Office, Budget Office and the Office of Human Resources.
• Assist the Budget Officer in thepilation of labor related budget documentation, analyze data and prepare reports for costs associated with proposed labor andpensation actions. Monitor and track salary reserves to include all salary increases or decreases as positions are vacated and filled orpensation actions are approved due to changes in duties or reclassification actions.
• Strategically identify long-term objective and rmendpensation actions to departmental managers while anticipating the potential impact on the division.
• Prepare, analyze and maintain specialized andplex reports, general accounting, cost data, and financial data that are necessary to carry out the functions of the division.

Responsibilities include the monthly reconciliation of salaries and benefits, worker’spensation and disability payments. Compile and analyze information for use in preparing reports, surveys, or other documentation as required for Budget analysis, University Surveys, Annual s, APPA reporting, Statistical Data, and Effectiveness & Efficiency Studies.

• Perform professional program administrative duties including technical decisions. Prepare the annual report for Facilities Operations which contains employee training and annual updates for each department within the Facilities Operations.
• Determine and document a course of action to addressplex, ambiguous or unique operational or programmatic issues within the entire Facilities division. Rmend and implement improvements or necessary changes in order to effectively lead the program.
• Provide consultation and program guidance to departmental managers as needed to ensurepliance with human resource policies.
• Ensure program accountability, and analyze and re-define the scope, goals, task, timelines, tools and resources as needed.
• Communicate to inform and train staff as necessary.
• Assess the needs of the entire Facilities Operations & Management divisions in order to determine any gaps; rmend changes in prores, workflow and work assignments to improve efficiency and effectiveness in performance of individuals and the work unit as a whole.
• Develop and monitor program scles and reports to ensure accuracy of data and that required deadlines are met. Adjust priorities based on deadlines and changing work conditions.
• This position serves as the departmental resource for the divisional program as it relates to the interconnectedness of business processes and state, federal, and local laws. Relates management strategies relative to the long-term vision for the division and address sensitive issues.
• This position is the liaison to the Office of Human Resources for Facilities Management and Operations personnel matters.
• Administer all aspects of the division’s personnel program in its entirety. Serve as the point of contact and stay up to date on human resource policies and prores.
• Develop, implement, and evaluate business processes pertaining to personnel management for the entire Facilities division. Discuss new ideas and practices for program management with departmental managers in order and effectively manage the program.
• Advise management on resolution ofplicated and sensitive matters of an individual or systematic nature.

Provide guidance to co-workers to evaluate and resolveplex personnel issues that affect operational efficiency. Knowledge, Skills, & Abilities Required for this Position Working knowledge of accounting principles, practices and prores;
ability to interpret and laws and regulations pertaining to financial records.
Above averageputer skills and proficiency with Microsoft Office and database software.
Excellent time management,anizational and analytical skills.
The ability to cultivate relationships with the public and work with colleagues in a professional and sensitive manner is essential.
Must also have excellent verbal and writtenmunication skills, problem-solving skills, be highly motivated, conscientious, have the ability to work effectively within a team setting with multiple staff and personalities and possess a willingness to work independently and in stressful situations.
Attention to detail and accuracy of work is essential.
Must have strong interpersonal skills and the ability to prioritize work flow in order to meet various deadlines; exercise judgment, discretion and negotiation skills tactfully in problem situations.
Utmost level of integrity, function at the highest level of confidentiality, a strong work ethic, and outstanding soft skills.
Possess a 4 year degree in a related field to personnel management from an accredited institution or an equivalentbination ofcation and experience. Preferred Qualifications Prefer an individual with the utmost level of integrity, strong work ethic, and outstanding soft skills.
Individual must possess the proven ability to practice at a high level of confidentiality and the ability to appropriately handle sensitivemunications.
Prefer (5-7 years) extensive experience in a large department with human resources duties as a hiring and/or budget manager.
Prefer an individual with above averageputer skills and proficiency with Microsoft Office and database software.
Ability and willingness to adapt to software upgrades and proral changes is required.
Possess a 4 year degree in a related field to personnel management from an accredited institution or equivalentcation and experience. Type of Position Permanent Full-Time
Staff/Non-Faculty Staff/Non-Faculty
Appointment Type 1.0
Work Scle/Hours 8:00 A.M. – 5:00 P.M., Monday through Friday. Number of Hours Per Week 40
Number of Months Per Year 12
Mandatory Staff Yes
Physical Demands of Position This position requires varying degrees of moderate physical effort that is normal in an office environment. Overall Competency Level Journey
Salary Grade Equivalency GN11
Salary Range Anticipated Hiring Range $51,285 – $62,606
Required Functional Competencies to Successfully Perform Job Duties.

Communication:

Ability to advise and consult with clients to ensure accuracy of themunication and understanding of the message. Ability to place messages in context with theanization’s broader business perspective.

Customer Service:

Ability to enhance collaboration among individuals and groups. Ability to build consensus when dealing with opposing points of view, and resolvepeting orplex issues. Ability to promote a high level of integrity among all staff. Ability to engage and act in the best interests of theanization by aligning service delivery with strategic goals and client’s needs. Knowledge of the unique needs of clients and ability to provide responsive services/answers tailored to their requirements. Ability to maintain quality service standards and rmend improvements.

Information/Records Administration:

Ability to develop and rmend new approaches to improve records and information management. Ability to evaluate and rmend changes to data collection and data presentation methods in response toplex requests. Ability to identify trends in information management and analysis, and discuss these with higher level staff. Ability to maintain awareness of current and emerging technologies which could improve the efficiency and effectiveness of data management with other business systems. Ability to make rmendations for improvement. Ability to develop HR tools applicable to assigned HR area(s).

Program Knowledge & Organization:

Knowledge of policies, prores and precedents affecting program area(s), affecting program area(s). Ability to analyze and explain how policies or prores to programmatic and client needs. Operational knowledge of the purpose of the program’sanization including its mission, services, clients and measures of business effectiveness. Ability to assess needs and assure assistance is appropriate to the situation. Ability to identify and understand non-specific issues and problems without standard resolutions and resolve them independently. Ability to modify processes using applicable technology, web-based data systems and programs.

Leading Work Teams:

Ability to lead or supervise lower level staff in the performance of program activities and/or functions. Ability to mentor and assist others. Ability to train individuals and groups in area of expertise.

Program Administration:

Ability to administer an aspect of a program or functional area. Ability to make rmendations for program expectations and direction. Ability to identify and understand issues, client needs and problems of a recurring nature to effectively address and resolve situations. Ability to track and monitor program oues. Ability to collect, research, and analyze information for processing, monitoring or measuring data. Ability to develop internal processes and prioritize workload. Ability to generate reports with varying standards of application. Ability to reconcile and manage accounting records of moderate variety andplexity, including preparation of financial statements and reports.
Pay will bemensurate with applicantpetencies, budget, equity and market considerations. Posting Details Information Posting Date 04/28/2025
Closing Date 05/11/2025
Competency Level Statement If no applicants who meet the requiredpetencies, then management may consider other applicants at a lowerpetency level.
Special Instructions to Applicants Please attach required documents:
Cover Letter
Resume List a minimum of 3 professional references in the application. Search Chair Name Kristen McGinnis
Search Chair Email mcginnisksappstate
Applicant Pool Preference External (Post on the Web)
Departmental Information Quick Link appstate.peopleadmin/postings/50662
Posting Number 201502869P