Project Associate, NYSTAR Position Available In New York, New York

Basics Schedule Location Job Specifics How to Apply Indicates whether if this vacancy posting is part of the

NY HELPS

Program. NY HELP No The agency in which the vacancy exists. Agency Empire State Development, NYS The job title for the vacancy. Title Project Associate, NYSTAR The job title for the vacancy. Occupational Category Other Professional Careers The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit. Salary Grade NS The collective bargaining unit to which this vacancy is assigned. Bargaining Unit None listed The minimum and maximum of the salary range for this vacancy. Salary Range From $52790 to $68900 Annually Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time This indicates the type of job, typically permanent, temporary, or provisional. ‘Provisional’ means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. ‘Competitive class’ indicates that the applicant must take and pass an appropriate civil service examination. ‘Non-competitive class’ indicates that the applicant’s qualifications will be evaluated without a civil service examination. ‘Exempt class’ indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. ‘Labor class’ requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Non-competitive Class Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0% This provides information on the expected workweek. Workweek Mon-Fri The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time. Hours Per Week 37.5 Workday The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy’s shift can start. From 9 AM The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy’s shift can end. To 5:30 PM If checked, the agency allows flextime. Flextime allowed? No If checked, this vacancy includes mandatory overtime. Mandatory overtime? No If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No If checked, this agency allows telecommuting for this position. Telecommuting allowed? No The county in which the vacancy is located. County New York The street address where the vacancy is located. Street Address 655 Third Avenue The city where the vacancy is located. City New York The state where the vacancy is located (the default is New York). State NY The zip code where the vacancy is located. Zip Code 10017 The duties that the incumbent of the vacancy will be expected to perform. Duties Description

• Applicants MUST submit a cover letter with resume to be considered.
• This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
• Minorities, women, and individuals with disabilities are encouraged to apply.

Please contact Human Resources if you require an accommodation.

BASIC FUNCTION

Provide administrative and project management support to the Executive Director and program staff of the Department of Science, Technology and Innovation (NYSTAR).

WORK PERFORMED

Provide administrative and project management support to the Division’s staff in executing NYSTAR innovation programs. Job responsibilities include, but are not limited to:

Project Management Tasks:

• Coordinate and support administrative activities for NYSTAR.

These activities include:

oReviewing input from program managers, gathering documentation and data for reporting, tracking of grants, and maintaining retention and organization of related documents. oCoordinating the payment and disbursement process including assembling and tracking documentation, and outreach to grantees.

• Manage the preparation and distribution of quarterly/annual program tracking and monitoring reports; collect and consolidate performance data; interface with internal and external stakeholders (as needed).
• Coordinate marketing activities including the maintenance of the NYSTAR website, social media profile and preparation of press releases, newsletters and events.
• Supporting and working closely with the Program Managers on other shared and related activities.

General Administrative Tasks:

• Schedule meetings, support calendar management, reserve space for meetings and team gatherings and reserve workspaces for visiting team members.
• Coordinate travel plans for Executive Director and Directors on NYSTAR team obtaining approval for travel and filing for reimbursement of related expenses; and assisting the expense team with any clearance issues for Travel Authorizations and Expense Reports.
• Draft bi-weekly team agenda for meetings including general tracking, updates and items/materials for discussion.
• Develop an understanding of the team’s programs as well as ESD operations and procedures.
• Assist NYSTAR team as needed with the coordination and preparation of presentation materials for the ESD Board of Directors, ESD senior management, and outside audiences and completing the checklist sign-off process amongst each of the needed departments.
• Handle departmental communications in a professional and courteous manner, responding to general inquiries, and directing information requests to the appropriate department or individual for further assistance.
• Demonstrate resourcefulness in setting priorities, self-learning, streamlining internal processes and be flexible with using several software’s to better
• Other duties/projects as assigned.

The minimum qualifications required for this vacancy.

Minimum Qualifications Education level required:

Associate’s degree.

Experience required:

3 years of relevant experience, preferably in program management and working with startups / entrepreneurs. Excellent written and verbal communication skills. Strong organizational, problem-solving, and analytical skills. Demonstrated ability to effectively manage multiple tasks simultaneously, take initiative, and work independently.

Knowledge Required:

Ability to work as part of a team with high level of customer service and coordinate multiple projects at the same time; Strong proficiency in MS Office Suite (MS Word, Excel, and PowerPoint). Excellent written and oral communication skills combined with a confident and positive business demeanor. Additional comments regarding the vacancy. Additional Comments Salary range as specified. Comprehensive Benefits Package. Some positions may require additional credentials or a background check to verify your identity. The name of the contact person for this vacancy. Name Jane Martinez – HR Trainer/Talent Acquisition Specialist The telephone number to use for questions about this vacancy. Telephone N/A The fax to use for this vacancy. Fax N/A Email address for emailing applications, or to ask questions about this vacancy. Email Address resumes@esd.ny.gov Address The street address of the contact for this vacancy. Street 655 Third Avenue The city for the contact for this vacancy. City New York The state of the contact for this vacancy (the default is New York). State NY The zip code for the contact for this vacancy. Zip Code 10017 Instructions for potential applicants. Notes on

Applying External Candidates:

Please attach cover letter and resume. To apply copy & paste URL in browser: https://bit.ly/3APr8cp

Internal Candidates:

Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO

DIVERSITY