Upward Bound Records Manager Position Available In Fayette, Alabama

Upward Bound Records Manager
Salary
See Position Description
Location Fayette, AL
Job Type
Full-Time
Job Number
06002
College/Division

BSCC-501145-TRIO

•Fayette
Opening Date
04/03/2025
Closing Date
4/17/2025 11:59 PM Central
Campus Location
Bevill State Community College
Position Summary
The Records Manager will report to the project director(s) and serve as personal assistant and manage the daily operations of the office. Continued employment is contingent upon funding. This position is not eligible for non-probationary status.

Salary:

Appropriate placement on

Bevill State Community College Salary Schedule:

E5, Grade 06, $28,836•$46,327.

Work Hours:

Monday through Thursday, 7:30 a.m.•5:30 p.m., Friday 7:30 a.m.•11:30 a.m. Applicants must meet the minimum qualifications and must submit aplete application packet through the on-line application system to be considered. Aplete application consists of the following:
An on-line application
Current résumé
Copy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)
Application materials must provide documentation that the applicant meets all minimum qualifications.
Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.
Essential Duties and Responsibilities
Serve as personal assistant to Project Director(s) and Project Coordinator(s) maintaining strict confidentiality when dealing with project participants and their records.
Organize and maintain files and records of documentation for the Upward Bound Office and review them for accuracy andpleteness. Enter accurate data into the BLUMENputerized database management system.
Compute and request monthly participant stipends.
Assist Project Director with the submission of the Upward Bound Annual Performance . Exhibit initiative to pursue tasks outside primary area as need dictates.
Serve as assistant for the office, receive visitors, taking and routing phone calls, setting up appointments and making requests for information or services.
Serve as liaison between Project Director(s), Project Coordinator(s), and high school On•Site Coordinators and Tutors.
Compose letters, memos, and generate a variety of reports as required.
Prepare agendas; record and transcribe minutes for assignedmittee meetings.
Maintain office supplies inventory and ensure office equipment is kept in working order. Serve as a member on variousmittees.
Attend college functions as required.
Assign duties to and supervise student workers.
Assist in planning and implementing special events, activities, and programs.
Assist with Upward Bound Project registration.
Perform secretarial and clerical tasks for the Upward Bound Project.
Maintain program fiscal records.
Assist the Project Director(s) and Project Coordinator(s) to the maximum extent feasible in attending to their respective duties.
Perform other program-related responsibilities as assigned by Project Director(s), Project Coordinator(s), the Associate Dean of Planning, Research, and Student Success, the Vice President of Instructional and Student Services, or President of Bevill State Community College.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the kledge, skill, and/or ability required. Reasonable amodation may be made to enable individuals with disabilities to perform the essential functions.
MINIMUM EDUCATION and/or

EXPERIENCE

A minimum of an associate’s degree from an accredited institution in office management, accounting, business, or a business-related field is required. Bachelor’s degree is preferred.
A minimum of one (1) year of experience working in an office environment is required.
Proficiency inputer database management in order to generate reports for effective project management and for the U.S. Department of Education is preferred.
Preference given to those with TRIO working experience and a background similar to the target population.

KLEDGE, SKILLS AND ABILITIES

Ability to read, speak, and understand oral and written information in English
Ability toanize efficiently. Ability to follow instructions and ad to prescribed routines.
Ability to multi-task and prioritize issues.
Ability to work andmunicate with a variety of people from diverse backgrounds.
Ability to work with minimal supervision/ work independently.
Ability to operate in a professional manner at all times.
Conscientious•care about how work is done and desire to do a good job.
Initiative•responding to downtime by taking responsibility to do other work.
A positive attitude regardless of circumstances at hand.
Application Procedures/Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit apleted application packet in order to be considered for this position. Complete application files must be received no later than the application deadline.

Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Bevill State Community College from the institution(s) granting the credits.

APPLICATIONS ARE ONLY ACCEPTED ONLINE AT

bscc.edu/about/employment-opportunities

BACKGROUND CHECK STATEMENT

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.
Bevill State Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondarymunity and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Bevill State Community College will make reasonable amodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Bevill State Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.
Bevill State Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Bevill State Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s (sacscoc). Specific questions regarding Bevill State’s educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college. If you need assistance, please contact the Human Resources Department.
Monday•

Thursday:

7:30 am•5:30 pm

Friday:

7:30 am•11:30 am 205-387-051, ext. 5784.
If you need technical assistance after reviewing the instructions, please contact: NEOGOV Customer Service

Monday-Friday:

8:00 am•5:00 pm PST (855) 524-5627.