Executive Assistant / Bookkeeper / Project Manager Position Available In Broward, Florida

Executive Assistant / Bookkeeper / Project Manager Brandgate Hallandale Beach, FL 33009 About the Role We’re looking for a reliable, detail-obsessed Executive Assistant with strong bookkeeping and project management skills to support two rapidly growing businesses: Brandgate and Proper Ecom . If you’re the type of person who thrives on keeping things running smoothly, solving problems, managing people and processes, and wearing many hats—you’re exactly who we’re looking for. This isn’t your average assistant role. You’ll be working directly with the CEO and have a hand in financial operations, inventory management, investor relations, lead follow-up, task enforcement, and high-level executive support . Key Responsibilities Bookkeeping & Financial Operations Categorize all transactions in QuickBooks Online for Brandgate and Proper Ecom Ensure clean and accurate P&L , Balance Sheets , and cash flow reports Understand tax-deductible expenses and assist with proper structuring for maximum tax benefit Reconcile accounts and oversee financial accuracy for both companies Create and manage Invoices, Sales Orders, and Purchase Orders Perform inventory reconciliation for physical products Executive & Personal Assistant Duties Help manage personal and business billing/accounts for the CEO Handle errands such as scheduling office cleaning, ordering supplies, managing recurring bills Support hiring, onboarding, and other HR tasks as needed Maintain confidentiality and exercise discretion at all times Project Management (Asana) Manage and track team tasks in Asana Follow up with assigned team members to ensure progress Hold team accountable for deadlines and completion Regularly remind the CEO of outstanding items or bottlenecks Lead & Client Communication Follow up with leads who missed appointments or booked calls Confirm and schedule Zoom meetings with new leads Support communication and scheduling with Proper Ecom investor clients Track product orders and updates for investor clients Help manage long-term relationships with buyers, vendors, and partners What We’re Looking For 3+ years experience in a combined Executive Assistant / Bookkeeping / Operations role QuickBooks Online expert; strong understanding of tax law and deductions Comfortable managing multiple moving parts across finance, admin, and projects Tech-savvy and highly organized (familiarity with Asana , Google Suite , Zoom ) Professional communicator who can speak with clients, investors, and vendors with confidence Detail-oriented, resourceful, and proactive—no hand-holding required Reliable and loyal, with the ability to handle personal and sensitive information discreetly Bonus Skills Experience in eCommerce , Amazon/Walmart marketplace , or working with product-based businesses Familiarity with CRM tools and lead nurturing systems Basic graphic design or social media posting experience Perks Work closely with a visionary CEO and learn the ins and outs of building real businesses Opportunity for role growth into Operations Manager or Investor Relations Manager Flexibility and autonomy to build efficient systems

To Apply:

Please submit your resume and a short message explaining why you’re the perfect person for this diverse and critical role.

Job Types:

Full-time, Part-time Pay:

From $25.00 per hour Expected hours: 35 per week

Schedule:

4 hour shift 8 hour shift

Supplemental Pay:

Bonus opportunities

Experience:

Bookkeeping:

1 year (Required) Project management: 1 year (Required) Ability to

Commute:

Hallandale Beach, FL 33009 (Required) Ability to

Relocate:

Hallandale Beach, FL 33009: Relocate before starting work (Required)

Work Location:

In person