Project Coordinator Position Available In Broward, Florida

Project Coordinator
Project Management – Fort Lauderdale, Florida
The Weitz Company is hiring a Project Coordinator for our office in Fort Lauderdale! This role is responsible for project accounting, document management, and project administration on assigned projects. The Project Coordinator will maintain open communication between all personnel to ensure all project tasks are accomplished in a timely and accurate manner. If you are highly organized, have an accounting background/mindset, and have an interest in the construction industry, this could be a great fit for you!
The Weitz Company has been Building a Better Way since 1855. We are a full-service construction company, general contractor, design-builder, and construction manager with office locations throughout the United States. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves.

What You’ll Do:

Responsible for managing the day-to-day operational needs of the office, including maintaining supplies, coordinating basic maintenance, ensuring a clean/organized workspace, checking the mail, and communicating with the landlord as needed
Obtain and review subcontractor and vendor pay applications monthly, prior to the project team, to identify issues including unapproved change orders, mathematical errors, etc.
Process subcontractor pay applications for payment
Prepare monthly owner pay applications using

AIA G702/G703

excel documents, subcontractor pay apps and job cost reports to create a complete financial billing
Manage and distribute contract status reports and other cost reports
Verify all invoices are correct and coded appropriately prior to processing for payment
Identify discrepancies, at least monthly, between Procore and JDE
Track Notice of Commencements, subcontractor/vendor lien releases
Track subcontractor enrollment into

CCIP/OCIP

to be sure it happens prior to work starting onsite and write change orders as necessary on a timely basis
Assist project team with pre-qualifications, contract execution, invoices, change orders, and other requested documents
Process and verify subcontractor contracts, subcontractor bonds, and insurance requirements are in place with proper coverages prior to commencement of work; monitor expiration dates and renew as needed
Organize closeout information in conjunction with project team

What We’re Looking For:

Experience:

2+ years of experience with basic accounting and/or invoicing experience required
Previous experience as a Project Coordinator in the construction industry is desirable
Certified Public Notary is a plus

Skills:

Excellent written and verbal communication skills
Strong organizational skills and a high attention to detail
Ability to exercise independent judgement
Flexibility to coordinate multiple projects
Project management skills

Technology:

Proficient in basic computer software including Excel, Microsoft Word, Outlook, and PowerPoint
Ability to learn specific job-related software upon hire

What We Offer:

• Competitive Pay
• Rewarding Bonus Program
• Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings
• Employer-Paid Short- and Long-Term Disability Programs
• Employer-Paid Life Insurance
• Generous Paid Time Off Provisions
• 401K Retirement Savings Plan with Company Match
• Tuition Reimbursement
• Fully Paid Parental Leave

Voluntary Products Including:

Critical Illness Insurance and Accident Insurance

• Corporate Wellness Program with Wellness Time Off and Rewards