Administrative Assistant / Project Coordinator Support Position Available In Hernando, Florida

Job Title:

Administrative Assistant / Project Coordinator Support Reports to:

General Manager Location:

Brooksville, FL Employment Type:

Full-Time, Non-Exempt (Hourly)

Hourly Rate:

$20.00/hr. with potential for performance based bonus

Schedule:

Mon – Fri, 8:00 a.m. – 5:00 p.m. About the Role We’re looking for a sharp, detail-oriented Administrative Assistant who can provide both day-to-day office support and project coordination assistance. In addition to handling core administrative responsibilities, this position will work closely with the Project Coordinator to support operational workflows and serve as a reliable backup as needed. The ideal candidate will be highly organized, service-minded, and eager to improve their skill set over time. Primary Responsibilities Administrative Support Maintain organized customer files and prepare client jackets. Greet and assist on-site visitors, support overflow from Sales Center.

General clerical work:

scanning, faxing, filing, and document prep. Submit check requests for reimbursements and DMV transactions. Collect, sort, and distribute incoming and outgoing mail Send welcome packets and prepare factory customer lists. Answer and route multi-line phone calls; take accurate messages. Order and manage office supplies and marketing materials. Make trips to the Post Office, Bank, DMV and other businesses as needed. Project Coordination Support & Backup Assist the Project Coordinator with order processing and customer updates. Support scheduling, titling, freight quotes, and transport coordination. Help track payment collections and confirm documentation accuracy. Serve as a backup point of contact when the Project Coordinator is out of the office. Assist with submitting service requests and maintaining warranty files. Maintain detailed communication logs for customer touchpoints. Development Opportunity This role is ideal for someone interested in growing their operational knowledge and potentially stepping into expanded responsibilities over time. While the primary focus is administrative support, there is room for future development depending on business needs and performance. You’ll have the opportunity to cross-train in project coordination functions and act as a knowledgeable backup when needed. Qualifications High school diploma or equivalent required. Minimum 2 years’ experience in an administrative support role. Excellent customer service and communication skills. High attention to detail with strong organizational habits. Proficiency in Microsoft Office (Word, Excel, Outlook). Ability to adapt quickly and juggle multiple tasks with ease. Must be flexible, dependable, and self-motivated. Reliable transportation required for arrival at work on time and for local errands. Physical Demands Ability to stand, walk, and lift up to 25 lbs. regularly. Occasionally lift up to 50 lbs. Use of personal vehicle may be required for errands; you will receive mileage expense. Why Join Us? Benefits Medical, Dental and Vision insurance options Company provided life insurance Paid time off & disability benefits 401(k) Comfortable work environment Factory Expo Home Centers is one of the nation’s largest independently owned manufactured home retailers. Established in 1999, our mission is to offer high quality factory-built homes at consumer-friendly, affordable prices. This role offers exposure to project coordination workflows and the opportunity to build a long-term career with us.