Project Accounting Coordinator Position Available In DeKalb, Georgia

Job Title:

Project Accounting CoordinatorJob Description We are seeking a dedicated Project Accounting Coordinator to join our dynamic team. This role involves preparing fee proposal templates, drafting contracts and subcontracts for review, and ensuring projects adhere to contract language and requirements. The ideal candidate will develop Work Breakdown Structure (WBS) and Project Authorization forms, including budgets and client invoicing requirements, and assist the project manager with processing subconsultant invoices through the project accounting system. Responsibilities + Prepare fee proposal templates and draft contracts and subcontracts for review. + Ensure projects adhere to contract language and requirements; issue and track project amendment documentation and coordinate for review. + Develop Work Breakdown Structure (WBS) and Project Authorization forms, including budgets and client invoicing requirements. + Assist the project manager with processing subconsultant invoices through the project accounting system. + Monitor project financials, including variance, revenue, budgets, and work in progress (WIP); follow up on revenue variance issues and revenue recovery. + Serve as a liaison between internal staff, suppliers, and clients while effectively communicating on behalf of Project Managers. + Conduct pre-bill reviews with Project Managers as necessary. + Participate in monthly project review meetings and collaborate with Business Operations teams. + Assist Business Operations with analysis of project budget performance and provide recommendations to improve financial outcomes. Essential Skills + Proficient in creating pivot tables and Vlookups in Excel. + Experience with Deltek, BST, or Oracle. + 3+ years of experience entering invoices. + 3+ years of experience drafting contracts and subcontracts. + 3+ years of experience preparing proposal templates. + 3+ years of experience with change orders. + Experience working for an engineering or architectural firm with revenue over $150 million. Additional Skills & Qualifications + Familiarity with Deltek Vantagepoint. + Experience being part of an ERP implementation, preferably Vantagepoint. Work Environment This is a fully remote position, offering the flexibility to work from the comfort of your own home. Join a team and company with a great culture, where you will find a supportive and engaging work environment. Many of our employees have expressed great satisfaction with their roles here. Pay and Benefits The pay range for this position is $32.00 – $42.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully remote position.

Application Deadline This position is anticipated to close on Jun 10, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.