Project Coordinator Position Available In Middlesex, Massachusetts

Project Coordinator Confidential North Billerica, MA 01862 Job Overview We are seeking a detail-oriented and proactive Project Coordinator to join our dynamic team. As a Project Coordinator, you will play a critical role in supporting the successful execution of both Plan & Spec and Special Projects. This position is primarily responsible for scheduling field labor, managing resources, dispatching field crews, and serving as the central point of contact between project managers, field supervisors, customer site contacts, vendors, and subcontractors. The Project Coordinator will ensure that labor, materials, vendors, and subcontractors are aligned to meet project schedules and deliver high-quality results that exceed client expectations.

Key Responsibilities Scheduling & Resource Management:

• Develop, maintain, and communicate daily, weekly, and long-range schedules for field crews across multiple projects and departments.
• Coordinate labor assignments with Project Managers, Assistant Project Managers, and Foremen to optimize manpower utilization.
• Monitor upcoming project needs to ensure adequate labor, tools, and equipment availability.
• Assist in forecasting labor needs based on project schedules and backlog.
• Maintain real-time tracking of field labor resource allocation and proactively adjust as priorities shift.

Dispatching & Field Coordination:

• Manage the dispatching of field crews, ensuring they have the correct information, tools, and materials for successful project execution.
• Support Field Trade Foremen with daily and weekly planning to minimize downtime and maximize productivity.
• Respond promptly to field requests for additional labor or materials as job-site conditions evolve.

Customer, Vendor & Subcontractor Coordination:

• Serve as a liaison between internal project teams and external customer site contacts to coordinate site access, work schedules, and on-site requirements.
• Coordinate with vendors and subcontractors to ensure timely delivery of materials and services to meet job site schedules.
• Confirm and communicate delivery dates, equipment lead times, and subcontractor work windows with all stakeholders.

Administrative & Support Duties:

• Ensure that Daily Field Reports by the field crews are submitted timely and accurate manner.
• Track field labor utilization, identifying potential inefficiencies, constraints, or conflicts.
• Ensure compliance with all company policies, safety standards, as well as project & site-specific requirements.
• Obtain COIs for subcontractors and clients
• Issue Commitment POs for vendors and subcontractors, including following up on lead times and delivery.
• Coordinate the filing of permits as required, including Plumbing, Electrical, Sheet Metal, Mechanical, and Building Permits for project-based work
• Coordinate and track the scheduling of Electrical, Plumbing, Sheet Metal, Mechanical, and Building inspections for project-based work
• Coordinate and track the scheduling of new equipment commissioning and quality inspections

Key Competencies:

• Problem Solving & Decision Making
• Organizational & Time Management Skills
• Adaptability & Flexibility
• Collaborative Teamwork
• Customer & Vendor Relations

Proactive Communication Note:

This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as requested to meet the ongoing needs of the organization. #AFPM456

Job Type:

Full-time Pay:

$27.00 – $37.00 per hour Expected hours: 40 per week

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Vision insurance

Schedule:

Monday to Friday Ability to

Commute:

North Billerica, MA 01862 (Required)

Work Location:

In person