Project Coordinator – Pharma Position Available In Morris, New Jersey

#202937
Project Coordinator – Pharma

EAST HANOVER, NJ

DATE:

Today
Overview

PLACEMENT TYPE

Temp to Perm

SALARY:

$75K

START DATE:

08.04.2025
Aquent Studios at Novartis is a custom-built agency partnership that provides scalability with world class talent to Novartis’ in-house Materials Approval Process team. This collaboration creates exciting opportunities to work with Aquent Studios at one of the most admired pharmaceutical companies in the world.

Mid-Senior:

The MAP Team Associate (MTA) supports the process of facilitating materials through the Materials Approval Process, from initial submission up to material release and life cycle management. Collaborates with both internal and agency contacts to ensure all is on track.

Junior:

performs more administrative duties associated with the MAP Coordinator, Art Solutions and Editorial roles.

They can include:

Administrative tasks for in-house agency setting up meetings
running reports
opening jobs and imputing metadata in promotional review system Responsible for Editorial Late-Night Coverage Central point of contact for the Master Teams List Updates

Capabilities:

Master various reports in FUSE; daily reports can include Editorial Hot Sheets; Master Label Update Grids; monthly reports include re-approval reports, non-activity reports etc. Monitor Advancement of Assets through

Process:

provide routine follow-up to keep projects on time, asset timeline updates; asset closures
Responsible for FUSE Process Lead role on identified asset types
Ability to problem solve, seek out best practices and offer streamlining opportunities in accordance with all SOPs and compliance requirements
Assist team members during peak volume periods and provide back-up coverage as needed
Attends team meetings, as required (internal and agency status)
Ability to work autonomously, in a fast-paced environment with limited oversight
Ability to juggle multiple priorities, and re-prioritize throughout the day to meet evolving business needs
Compliance with all Working Practice Documents, Guidance Documents and Novartis policies
Effective operational management aligned with business demands Effective and timely communication, follow-up and execution of requests and assignments
Responsibilities to include pre-clearance support as needed
Education (minimum/desirable):
BA/BS degree in Business Marketing or Communications, preferred.

Experience/Professional requirement:

Minimum of 5-8 years’ experience in pharmaceutical industry or Pharmaceutical Advertising Agency (Account Services or Project management)
Proven strong verbal and written communication skills
Basic knowledge of FDA and Pharmaceutical regulatory and compliance guidelines on advertising and promotion
Solid understanding of pharmaceutical material review and approval process required
Demonstrate persistent follow through and ability to juggle shifting priorities with ease
Strong collaboration, communication, and problem-solving skills
Results-oriented with the ability to deliver under tight deadlines Proficiency in computer applications, including Microsoft Office, Adobe Acrobat, PowerPoint, and Aprimo Marketing Studio, Veeva Vault or WorkFront
The target hiring compensation range for this role is $70k to $75K. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

Additional benefits offered may include:

medical health insurance and dental insurance, life insurance, and eligibility to participate in 401k plan with company match (if applicable).
Client Description
Aquent Studios is a global creative studio that delivers scale, speed and efficiency to the world’s most recognized brands. We create the work that matters the most to them—work that has a real impact on their business. As an Aquent Studio team member, you’ll have the opportunity to engage with the largest and most influential companies in the world, solving design challenges and extending their brands across tactic types and platforms, including digital design, UI/UX, video, motion, content, print design, web development, and more. If you want to do work that matters in a collaborative setting that values ingenuity and personal growth, you have found the right place!