Administrative Assistant and Project Coordinator – Long Island Position Available In New York, New York

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Administrative Assistant and Project Coordinator – Long Island
New York, NY, US
4 days ago

Requisition ID:

1121

Salary Range:

$50,000.00 To $60,000.00 Annually
Friends of the Israel Defense Forces (FIDF) is a humanitarian nonprofit that provides life-changing support for the courageous young men and women of the Israel Defense Forces (IDF). We transform their lives through empowering educational, financial, well-being, and cultural initiatives as they protect the State of Israel and her people. Inspired by them, we strive to champion a culture of courage worldwide, ensuring a secure and thriving Israel today and forever.
Our community of supporters and staff are passionate, courageous, and impactful. Our work is driven by core values that transcend gender, age, political leanings, nationality, and religion. Our vital mission and breadth of programs resonate with a diverse array of supporters – all are welcome! Our workplace is vibrant and dynamic, encouraging bold creativity, ingenuity, and vision. We’re searching for new talent to contribute to our mission and team. For more information on Friends of the Israel Defense Forces, please visit FIDF’s website
Essential Job Duties

Administrative Support:

Provide comprehensive administrative support to the Tristate staff, including managing calendars, scheduling meetings, and coordinating appointments.

Report Preparation:

Assist in the preparation of fundraising reports, presentations, and other documents needed for meetings and strategic planning, ensuring accuracy and timely delivery.

Donor Communication:

Draft and send thank-you letters, acknowledgment letters, and follow-up communications to donors, maintaining a warm and professional tone to strengthen relationships.

Database Management:

Help maintain and update the donor database, ensuring accurate records of contributions, donor interactions, and engagement history.
Logistical Support for

Events:

Assist in the planning and execution of fundraising events by coordinating logistics, such as venue arrangements, catering, registration, and material preparation.

Pledge Agreement Management:

Support the back-end processing of pledge agreements, ensuring all necessary documentation is completed accurately and stored appropriately.

Meeting Coordination:

Organize and coordinate staff meetings, including preparing agendas, taking minutes, and distributing notes and action items to ensure follow-through.

Inventory Management:

Maintain an inventory of fundraising materials and supplies, ensuring that all necessary resources are readily available for events and donor communications.

Research and Data Entry:

Conduct research as needed to support fundraising initiatives, including identifying potential donors and compiling relevant information for the development team.

Team Collaboration:

Work closely with other staff members to understand their needs and priorities, providing support that enhances the overall efficiency and effectiveness of the Tristate chapters.
Qualifications
Bachelor’s degree or an equivalent combination of education and experience.
Minimum of 3 years of administrative/office support experience is required.
Strong computer skills including Microsoft Word, Excel, and Outlook; knowledge of Raiser’s Edge a plus. High level of professionalism and confidentiality.
Excellent writing and presentation skills, including the ability to write accurately and engagingly for a range of audiences.
Highly organized, detail-oriented and self-motivated. Ability to work independently while also supporting a team.
Demonstrate flexibility – willingness to work flexibly in response to changing department and organizational requirements.
Benefits Medical, Dental, Vision, Early dismissal for Shabbat, 403b with employer matching, Life Insurance, Disability Insurance, FSA, Jewish and Federal paid holidays, sick days and vacation.
FIDF is an equal opportunity employer that is committed to equity, diversity, and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.