Onboarding Project Manager Position Available In Suffolk, New York

Onboarding Project Manager 3.5 3.5 out of 5 stars Water Mill, NY 11976

Job Title:

Residential Real Estate Onboarding Project Manager Location:

Water Mill, NY (Hamptons Office)

Position Type:

Full-Time, Salaried (Comprehensive Benefits Package Included)

Work Schedule:

Monday-Friday, In-Office Only (No Remote Flexibility) Launch Iconic Properties. Grow Your Career. Bespoke Real Estate is looking for an energetic, detail-oriented Onboarding Project Manager to help bring multimillion-dollar luxury listings to market. This is a unique opportunity for an experienced individual early in their career—or looking to level up—who’s excited about real estate, project management, and high-end branding. You’ll work hands-on with some of the Hamptons’ most exclusive properties (valued at $10M+), coordinating everything from photography to floorplans, and helping ensure each listing goes live with excellence. Whether you’re a recent graduate with strong organizational skills or someone with 1-3 years of experience in real estate, marketing, or project coordination, this role is designed to grow with you. Why This Role Stands Out You’ll gain direct exposure to high-end real estate and luxury branding You’ll work cross-functionally with agents, creatives, and leadership You’ll develop project management, client service, and marketing skills in a fast-paced, team-driven environment You’ll have the support to learn, contribute, and advance in your career

Key Responsibilities Client Communication:

Act as a key contact for property owners during the onboarding process, gathering essential materials and managing logistics.

Marketing Coordination:

Work closely with internal teams to ensure brochures, videos, and digital assets meet brand standards and deadlines.

Team Collaboration:

Coordinate with agents, designers, marketers, and operations to keep listings on track and on brand.

Vendor Management:

Schedule and communicate with photographers, videographers, and other partners.

On-Site Presence:

Join occasional site visits to assist with media shoots and walkthroughs.

Project Oversight:

Manage multiple listings at once, tracking timelines and reporting progress to leadership.

Aesthetic Review:

Bring a sharp eye to marketing materials to ensure a polished, luxury look—even if you’re not designing them directly.

What We’re Looking For Education or Experience:

Bachelor’s degree or equivalent hands-on experience in real estate, marketing, events, or client services.

Early Career Professionals Welcome:

1-3 years of relevant experience in project coordination, marketing, real estate, or similar.

Tech & Tools:

Comfortable with Microsoft Office. Experience with Adobe tools like InDesign, Photoshop, or XD is a bonus.

Organized & Proactive:

Strong time management and follow-through, especially when juggling multiple priorities.

People Skills:

Clear communicator with a client-first mindset and polished, professional demeanor.

Detail-Oriented:

High standards for quality, design, and presentation.

Local Travel Required :

Ability to visit properties around the East End for shoot days or walkthroughs. Location Requirement This role requires working on-site five days a week at our Water Mill office. It is recommended that candidates live within 35 miles or be willing to relocate to the East End of Long Island. A reliable commute and flexible availability for local site visits are essential. If you’re excited to help shape how the Hamptons’ most iconic homes are brought to market—and you’re ready to grow with a fast-paced, high-performing team—we’d love to hear from you. To confirm you’ve read the full posting, please begin your application with the word ‘ Gold ‘ (our logo color).

Job Type:

Full-time Pay:

$70,000.00 – $85,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift

Work Location:

In person