Project Coordinator Position Available In Sumner, Tennessee

Project Coordinator Milosi – 4.7 Hendersonville, TN Job Details Full-time $65,000 – $75,000 a year 9 hours ago Qualifications Project coordination Mid-level Landscaping Communication skills Time management Full Job Description Position Overview Milosi is seeking a highly organized Project Coordinator to support the daily execution of construction and landscape projects. This role plays a critical part in ensuring projects stay on track, within budget, and fully documented. The ideal candidate is detail-oriented, proactive, and skilled in managing schedules, documentation, and communications across multiple teams.

Key Responsibilities Project Scheduling & Task Management:

Break down projects into actionable steps, assign responsibilities, and manage schedules using Asana.

Construction Meeting Coordination:

Schedule and facilitate pre-construction meetings, site walks, and post-project review sessions.

Project Progress Monitoring:

Track job status, flag delays or issues, and support timely project completion.

Budget Tracking:

Monitor budgets through Aspire software and ensure accurate work ticket entry and budget adherence.

Procurement Oversight:

Manage procurement processes to ensure timely delivery and cost control.

Documentation & Reporting:

Create and maintain project records, reports, contracts, and legal documentation.

Job Packet Preparation:

Compile and distribute detailed installation packets for field teams.

Permit & Inspection Coordination:

Submit permit applications and arrange inspections in line with project timelines.

Invoice & PO Processing:

Process subcontractor invoices within 24 hours and PO receipts within 48 hours of upload.

Deposit & Ticket Management:

Batch and process project deposits daily; update 811 dig tickets weekly for compliance.

Material Tracking:

Ensure materials are delivered accurately and confirmed on-site with the project manager.

Communication Support:

Act as a liaison for the Project Manager by providing status updates and fielding communications during working hours. Requirements & Qualifications Proven experience in project coordination, preferably in construction, landscaping, or related industries Strong time management and multitasking skills Proficiency with project software (Asana, Aspire, or similar tools preferred) Ability to prioritize, meet deadlines, and manage multiple projects simultaneously Strong written and verbal communication skills Reliable and punctual with the ability to be onsite by 6:40 AM daily