Property Manager/Operations Support Administrator Position Available In Talladega, Alabama

Property Manager/Operations Support Administrator Presbyterian Home for Chilrdren 905 Ashland Hwy, Talladega, AL 35160 Here at the Presbyterian Home for Children, we’re not just filling a position; we’re finding the next hero in our mission to provide healing and hope to at-risk children and families. If you’re ready to be a part of something bigger, read on to see if this is your next great opportunity! The Presbyterian Home for Children, a ministry of the Presbyterian Churches of Alabama, cares for boys and girls of all ages and their female caregivers who find themselves homeless because of poverty, abuse, or abandonment. The Home is accredited by EAGLE, the world’s only faith-based accrediting body for ministry to children.

Purpose of Position:

To be a successful Property Manager / Operations Support Administrator , you must be willing and able to do the following at all times: 1. Model and act in accordance with PHFC’s mission and core values. 2. Work in partnership with other Home staff and partners, including vendors and stakeholders. 3. Perform the essential job functions as described in the attached task list. 4. Function within the Presbyterian Home for Children policies and procedures as outlined in the Employee’s Guide to Successful Employment with PHFC. The Property Manager / Operations Support Administrator provides guidance, coordination, and support for the operations, compliance, and facility management needs of the Presbyterian Home for Children (PHFC) across all campuses and operational sites, including Union Village, Ascension Leadership Academy, and the Caminos Office in Birmingham. To Be Successful in

This Role, You Must Be Able To :

• Lead with integrity, attention to detail, and a collaborative mindset.
• Manage multiple priorities and deadlines while maintaining a high standard of organization.
• Problem-solve operational challenges independently and as part of a team.
• Communicate professionally with internal and external partners.
• Balance strategic oversight with hands-on operational responsibilities.
• Embrace continuous learning, flexibility, and improvement in all areas of operations.
• Must have a valid Alabama Driver’s License,
• Must have a clear ABI/FBI background check,
• Must pass a physical,
• Must pass a 10 panel drug screen,
• Must be competent in MS Word, and Excel.
• Must be insurable to drive PHFC vehicles

Task List Title:

Property Manager/Operations Support Administrator Reports To:

Vice President of People, Culture and Administration and; Director of Physical Plant To be successful in the role of Property Manager / Operations Support Administrator, you must be willing and able to do the following task list: Operational Management Provide administrative support to the Vice President of People, Culture, and Administration and the Director of Physical Plant in the operations of the Home. Complete operational projects as directed by the President. Manage daily operations across all PHFC properties and facilities, including inventory, vehicles, keys, and consumable supplies. Ensure all operational procedures, policies, and practices are in compliance with OSHA, ADA, and other federal/state/local regulations. Assist with the planning, implementation, and evaluation of operational procedures to improve effectiveness and efficiency. Serve on the PHFC Leadership Team, contributing to strategic planning and interdepartmental collaboration. Develop and maintain an annual administrative operations calendar to track compliance trainings, safety drills, and major facility maintenance in alignment with HR and administrative initiatives. Be on campus during standard office hours (8 AM-5 PM) and available for emergency response after-hours (shared rotation with Director of Physical Plant). Collaborate with the VP of People, Culture and Administration on maintaining compliance with safety policies, emergency response procedures, and operational protocols. Facilities Oversight Oversee maintenance, safety, and compliance for all buildings and grounds on the PHFC main campus, Union Village, and satellite locations. Assist Director of Physical Plant with respect to planning and execution of new construction projects, including: Coordination with architects and contractors Managing bids, contracts, and Certificates of Insurance (COI) Assist Director of Physical Plant with respect to the administration of for all contractors and vendors. Conduct regular safety and facility inspections. Monitor facility systems including leak detection and Wi-Fi thermostats in residential buildings. Coordinate pest and termite control services. Supervise cleaning services and manage procurement of cleaning and maintenance supplies. Manage lock and key systems and ensure fire safety equipment (extinguishers, hood suppressors) is serviced regularly.

Maintain fleet operations:

vehicle registration, insurance, maintenance, GPS tracking (Verizon), and driver safety training (SafetyFirst). Union Village Oversight Serve as liaison to AIDB and TRC staff to ensure long-term success of Union Village. Oversee the daily management of Union Village under the MOU and being the first line of contact and communication with AIDB staff. Represent PHFC at Union Village Town Halls, social events, and on the Permanent Supportive Housing Committee. Participate in weekly calls with TRC/UV leadership; document and distribute minutes to VP and President within 2 business days. Work closely with Union Village maintenance staff and manage daily operations, including:

• Lock/key administration
• Post office box management
• Facility maintenance and renovations
• Material procurement and inventory
• Domestic cleaning staff oversight Work with the Staff Accountant to prepare Monthly Delinquency and Occupancy Reports for PHFC and AIDB leadership.

Risk Management & Compliance Assist the Compliance Officer (VP of People, Culture and Administration) in upholding all safety policies and emergency procedures. Ensure fire drills, emergency preparedness exercises, and safety inspections are scheduled, completed, and documented. Coordinate insurance matters, assist with applications, and support the Controller in preparing RFPs. Analyze utility usage and material costs for cost-saving opportunities and environmental efficiency. IT & Security Support Provide basic IT setup and support for staff onboarding, including office access, phones, and computers. Assist CIO in the oversight of Microsoft 365, remote access (VPN), and phone system administration. Administer keyless access platforms (Ubiquiti) for both Bell Campus and Union Village. Assist CIO in the procurement and maintenance of IT hardware and data distribution systems. Assist CIO in the oversight of data security protocols and policy implementation. Assist CIO in the providing of technical support for remote workforce. Manage organizational cell phone plans and distribution. Assist CIO in the managing of organizational computer needs and distribution. Administrative & Financial Responsibilities Review and code operational and facility-related invoices; verify purchases against budget expectations. Ensure audit and compliance documentation is maintained. Analyze utility usage and material costs for efficiency. Oversee all organizational procurement efforts. Administer Amazon business account and purchasing. Manage CapX (Capital Expenditure) reporting. Coordinate and schedule internal training (e.g., safety, IT, fleet). Support grant application development and administrative tracking. Review and maintain policy documentation and accreditation standards. Provide input on strategic vendor selection and oversee contract compliance for vendors serving Union Village and the main campus. Attend Board of Trustees meetings and serve as staff liaison to the Board’s Property Committee, providing necessary operational insights and documentation. Staff & Volunteer Coordination Coordinate with HR and IT for onboarding new staff related to office space, key access, and operational setup. Collaborate with Donor Relations staff on on-campus volunteer activities and work projects that benefit the Home. Lead or assist in achieving annual action plan goals as assigned by the VP or Director of Physical Plant.

EOE Job Type:

Full-time Pay:

$43,768.55

• $52,710.

51 per year

Benefits:

Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift Evenings as needed Evening shift Monday to Friday On call Weekends as needed

Work Location:

In person