Property Manager Position Available In Charlotte, Florida

Position:

Property Manager Reports to:

Chief Financial Officer FLSA Status:

Non-Exempt Part Time (up to 32 hours per week)

Summary:

An integral part of the Charlotte Community Foundation’s (CCF) team responsible for maintaining business and facility resources to support the foundation’s operations and staff.

Specific Responsibilities:

• Execute and maintain documentation of procedures related to CCF facility management and business operations

Facility Management:

• Oversee usage of Community Meeting Spaces and activities on the foundation’s campus o Generate and maintain communications and notifications with users o Maintain knowledge of events and communicate with staff regarding attendees and activity o Oversee usage calendars; ensure supplies, equipment and staffing are in place to support usage needs
• Manage and maintain contracts, obligations, and coordinate scheduling with external vendors o Communicate with management for the purposes of defining scope of work to attain quotes for contractual work and communications to leadership regarding the current phase of on-going projects or up-coming scheduled work o Coordinate, schedule, and supervise: required inspections, approved routine maintenance, general upkeep, repairs and restorations needed o Contributes to capital expense budget of future needed repairs and improvements to the foundation facilities and related systems • Coordinate certain upkeep, and maintenance duties such as paint touch up, lightbulb replacement, weed control to ensure a safe and clean work environment • Coordinate and contribute to the set up and breakdown of special events at the foundation or off-site events where the foundation is presenting, as needed

Business Operations:

• Support coverage of the Reception Desk, including providing information, training and scheduling of staff
• Maintain contact information within the foundation’s database, while maintaining operations-related file server structure and data backup protocols
• Ensure accuracy of operational and facility expense invoices
• Work within budget to procure office supplies, workstations, software, office equipment and furniture
• Complete additional tasks as assigned

Job Requirements:

• At all times, keep Chief Financial Officer up-to-date on areas of responsibility
• Highly organized, dedicated to quality and accuracy with advanced computer skills and able to manage multiple projects simultaneously
• As local knowledge and proximity are considered valuable assets for this role, preference will be given to candidates who reside in Charlotte County, Florida.
• Project management skills, ability to multitask, work in fast-paced environment under deadline pressure
• Proficient with Microsoft Office suite (Excel, Word, PowerPoint, etc.)
• Willingness to become proficient with Foundant database software
• Associates Degree preferred; or three to five years related experience and/or training; or equivalent combination of education and experience
• Clean criminal history; subject to background check
• Valid Florida driver’s license
• Ability to lift 50 pounds occasionally
• Ability to safely climb a ladder
• Committed to highest ethical standards, honesty, integrity, and team player, professional in manner and appearance, courteous and a positive “can do” attitude