Property Associate (PAM) Position Available In Hillsborough, Florida

Location:

Tampa, FL Salary:

$25.00 USD Hourly – $28.00

USD Hourly Description:

Position Overview:

The Property Associate (PA) plays a critical role in supporting the property management team responsible for one or multiple buildings. This position ensures operational excellence by handling administrative functions, providing accounting assistance, and maintaining positive relationships with tenants, clients, and stakeholders. The PA is expected to deliver superior customer service and maintain organizational efficiency. This role is based on-site. Local market requirements may vary.

Key Responsibilities:

Accounting & Financial Support:

Process accounts payable (A/P) by reviewing and coding invoices for payment. Assist with accounts receivable (A/R) functions, including billing, collections, and adjustments. Track administrative expenses to ensure budget compliance and identify cost-saving opportunities.

Lease & Contract Administration:

Manage document processing related to lease execution, distribution, and filing. Track lease notification requirements to ensure timely distribution and compliance. Assist with vendor contract creation, execution, and tracking.

Office & Administrative Management:

Maintain organization of office space, correspondence, and document filing (physical and virtual). Manage incoming and outgoing mail and packages efficiently. Coordinate conference room reservations, department meetings, events, and travel arrangements. Maintain and update contact databases for employees, clients, and customers.

Tenant & Vendor Relations:

Serve as a primary contact for tenant requests, work orders, and inquiries, ensuring timely and professional responses. Ensure tenant and contractor insurance certificates meet compliance standards and track expiration dates. Facilitate tenant onboarding, orientations, and move-in/move-out procedures. Maintain regular contact with maintenance, security, and building staff to ensure property upkeep and security.

Compliance & Risk Management:

Assist with management and engineering audits by maintaining accurate records and files. Document and report incidents related to property and equipment liability. Ensure compliance with safety regulations and organizational standards.

Qualifications & Skills:

High school diploma required; bachelor’s degree (BA/BS) preferred. Minimum of 1 year of experience in commercial real estate, property management, or office administration. Proficiency in Microsoft Office Suite with the ability to learn new technology programs. Strong attention to detail, organization, and multitasking abilities. Excellent oral and written communication skills. Ability to work independently and collaboratively with various teams and stakeholders. Strong problem-solving and adaptability skills. Capacity to manage deadlines and work under pressure. Willingness to occasionally work flexible hours beyond regular business hours.

Physical Requirements:

Ability to sit, stand, walk, and perform various physical activities as required. Capability to lift up to 35 pounds and navigate stairwells when necessary. Comfortable using keyboards, screens, and telephones for prolonged periods. Reasonable accommodations will be provided as needed.

What We Offer:

Opportunity to be part of a leading organization shaping the future of commercial real estate. Access to cutting-edge technology and tools to support your role. Competitive benefits package designed for your well-being. A diverse and supportive work environment focused on growth and development. A meaningful platform to contribute to sustainability and community initiatives. By providing your phone number, you consent to: (1) receive automated text messages and calls from the Judge Group, Inc. and its affiliates (collectively “Judge”) to such phone number regarding job opportunities, your job application, and for other related purposes. Message & data rates apply and message frequency may vary. Consistent with Judge’s Privacy Policy, information obtained from your consent will not be shared with third parties for marketing/promotional purposes. Reply STOP to opt out of receiving telephone calls and text messages from Judge and HELP for help.

Contact:

hsharma04@judge.com This job and many more are available through The Judge Group. Find us on the web at www.judge.com