Property Administrator Position Available In Gwinnett, Georgia

Property Administrator 3.7 3.7 out of 5 stars Norcross, GA 30093 Job Responsibilities Area of Responsibility Administrative Provides direct administrative support to Management and Chief Engineer Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended Assist in Management Audits Maintain and update employee, client and customer contract data bases Organize, compile and prepare reports for distribution Maintain an organized conference room reservations system Organize department lunches, meetings, events and business travel Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm Enforce compliance with insurance requirements among tenants Establish the new tenant welcome and orientation program Develop, revise, coordinate implementation of property manual within portfolio Financial Process A/P {accounts payable} Process A/R {accounts receivable} Obtain completed W-9’s from all vendors Initiate a cost reduction program Assure technological advancement of support systems•maintaining budget guidelines Assist team with budget preparation Track budget line items related to administrative accounts Prepare manual adjustments forms for all misc tenant services requests Ensure Engineers take monthly readings from electric meters for tenants Assist with new vendor set up Assist management with monthly reporting Responsible for monthly MES bill-back to clients Responsible for invoicing tenants for any damage which they are directly responsible for Client Services Responsible for maintaining the day-to-day relationships with tenant contacts Prepare tenant memos and all communications as directed be manager Open management office for business daily at 8:30am Liaison between tenants and all building staff/team members Responsible for SharePoint management and document loading Follow up on all tenant requests to ensure completed to satisfaction Coordinate tenant meetings and schedule lunch for tenants and managers Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary Prepare monthly tenant newsletter, daily security and janitorial reporting Maintain daily tenant, employee and contractor’s contact Ensure all tenant needs•special needs are worked through effectively Assist the team with updating and implementing new property on-boarding Operations Review tenant services requests daily and note completion Ensure 100% completion rate of satisfaction surveys Ensure all tenant contact information is accurate and completed in all building systems Ensure that Best Practices and Core Charters are implemented at the property Provide copies of utility invoices or information to either Servidyne or Energy Star monthly Coordinate access for vendors Distribute documents to Lease Administration Scheduling use of materials to be moved into or out of property Construction Projects/Contractor Relations Update all assigned sections of the property’s 4-Sight website Work with Manager and engineering staff to plan an annual safety warden meeting Draft contracts as requested by managers within 24-48 hours of the request Enter work orders into 360 for maintenance requests Prepare and lead Quarterly table top discussions with Team Members Collect HVAC PM Service contracts from Tenant’s in accordance with the Lease Agreement on an annual basis Miscellaneous Any and all other duties and tasks assigned Knowledge, Skills & Abilities

MINIMUM REQUIRED PREFERRED

Education/training HS diploma required BS/BA preferred Years of relevant experience Less than 1 year experience/entry level Skills and knowledge Advanced oral and written communications Strong organizational skills Strong ability to self-start and multi-task Provide constructive and value add solutions to issues Ability to work effectively individually or as part of a team Ability to type minimum 65 wpm with 90% accuracy Proficient in Microsoft Office/Suite Capable of developing proficiency in Yardi and other PM standard software Strong attention to detail Ability to adapt to consistent change Commercial real estate experience Other abilities Ability to work flexible hours, on occasion which may exceed 8 hours per day, 5 days per week, 40 Physical work requirements and work conditions Regularly sitting for long periods of time•desk work Frequently required to stand, sit, walk, reach with hands, arms, stoop, kneel, crawl or crouch Ability to ready video display terminal Lift minimum of 35 pounds Use of stairwells during emergencies Use of keyboards for typing and data entry Hearing, speaking, and answering the office telephone system JLL is an equal opportunity employer and committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity for all, without regard to race, color, religion, creed, age, sex, pregnancy, family responsibility (e.g. child care, elder care), national origin or ancestry, citizenship, marital status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The EEO is the Law poster is available here http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business. Equal employment opportunity will be extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training, discipline, layoff, recall and termination. If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@am.jll.

com or call:

866-580-7421