Property Management Specialist Position Available In Madison, Mississippi

Property Management Specialist Housing for New Hope Durham, NC Job Details Full-time $45,000 – $50,000 a year 1 day ago Benefits Health insurance Dental insurance Paid time off Employee assistance program Vision insurance Life insurance Retirement plan Qualifications Administrative experience (1-2 years) Fair Housing regulations Database management experience Financial software English Property leasing Administrative experience High school diploma or GED Database management Project management Project management experience (1-2 years) Accounting 1 year Property management experience (1-2 years) 2 years Communication skills Property management Entry level Administrative tasks Time management Landlord-tenant law

Full Job Description Position Description:

Housing for New Hope is seeking a Property Management Specialist to join our growing Property Management Team. This role is responsible for supporting day-to-day property operations across five properties, totaling over 100 units, with a secondary focus on accounting tasks related to rent collection, invoicing, and reporting.

Reports to:

Property Manager Team:

Property Management Status:

Full-time Classification:

Salaried, Non-exempt Property Related Responsibilities:

• Welcome and engage potential and current residents, vendors, and partners in a manner that ensures a positive and professional experience.
• Emphasis is placed on facilitating timely and helpful responses to inquiries received by phone, email, and social media including: o Monitor assigned agency voicemails o Monitor assigned agency shared mailboxes o Provide live phone support during critical times, including major lease-ups, community events, and transitional initiatives.
• Process rental applications, including generating credit reports, verifying rental references, and renter income. Follow up as needed until all required verification forms and supporting documents are received and completed.
• Collect and accurately post all rents and other revenue payments.
• Support all procedures related to the collection of rental payments including maintaining accurate tenant ledgers, requesting subsidy payments, management of security deposits, and executing processes for non-payment.
• Assess late fees on the 6th day of the month and distribute late notices.
• File warrants to start eviction procedures while ensuring timely communications with tenants regarding their status. Complete and distribute final account statements as per agency policy.
• Collect and submit documents needed for annual tenant recertification ensuring completion and storage procedures maintain compliance with external partners.
• Process vendor invoices for payments in a timely manner to ensure good standing with our service providers.
• Maintain property management database accuracy by ensuring timely updates in AppFolio, RCRS subsidy portal, DHA subsidy portal, and other systems as needed.

Financial Related Responsibilities:

• Complete bank deposits in accordance with agency established processes and timelines.
• Create new organizational systems to support accurate financial records and inventory of property-related assets.
• Support month-end closing, reconciliations, and the preparation of related reports to ensure the accuracy of property-related financial activity.
• Process additional financial transactions in Fastfund and BILL.com as needed.
• Perform other administrative duties and tasks as assigned.

Qualifications:

• High School Diploma, GED, or equivalent required.
• 1- 3 years relevant experience with administrative support, project management, database management, and/or accounts payable processing.
• Ability to use enterprise-level financial record keeping software systems, spreadsheets and email applications.
• 2+ years’ experience with accounting and property management software preferred
• Experience with Bill.com, Fastfund, RCRS, and/ or Appfolio, a plus
• Excellent knowledge of basic accounting concepts
• Strong attention to detail
• Excellent organizational and time management skills
• Excellent written and verbal communication skills
• Strong interpersonal skills to support strong relationships with Housing for New Hope staff, partners, residents and community members.
• Ability to work independently and as part of a team.
• Good problem-solving skills
• Proficient in Microsoft Office365 software
• Compassion for people who are struggling with a variety of challenges, including homelessness, mental illness, and substance abuse.
• Enthusiasm for the mission of Housing for New Hope and the people we serve.

Compensation:

Commensurate with experience and abilities.

Annual Salary Range:

$45,000 – $50,000 Applications will be accepted until the position is filled. Academic, MVR and criminal checks will be conducted before a final offer is made. Housing for New Hope is an equal opportunity employer and values diversity. All employment is decided based on qualifications, merit and business need.

Job Type:

Full-time Pay:

$45,000.00 – $50,000.00 per year

Benefits:

Dental insurance Employee assistance program Health insurance Life insurance Paid time off Retirement plan Vision insurance

Schedule:

8 hour shift Monday to

Friday Work Location:

In person