Director, Budget Services Position Available In Okaloosa, Florida

Director, Budget Services Category:

Administrative

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Department:

Business Operations

Locations:

Niceville, FL

Posted:

Jul 23, 2025

Closes:

Open Until Filled

Type:

Full-time
Position 

ID:

190776

Share About Northwest Florida State College:

In over 50 years of service, Northwest Florida State College has earned a reputation for educational excellence and community involvement. As part of Florida’s public system of 28 state and community colleges, NWFSC offers bachelor’s degree programs, associate degrees, and certificates.

Salary:

 $54,241 – $87,225

Job Description:

The Director, Budget Services position is directly accountable to the Vice President of Business Operations & Finance for the following duties and responsibilities and is in a

Position of Special Trust:

The Director, Budget Services is responsible for the overall coordination, development, analysis, and monitoring of the College’s various budgets by fund type, including those for the Collegiate High School. This position plays a critical role in maintaining the College’s position budgeting system, preparing reports, and training budget managers. The Director works collaboratively with Human Resources to ensure all personnel changes are accurately reflected in the position control system. The position requires a strong command of Excel and experience working with large datasets and complex budget models.

DEFINITION OF SPECIAL TRUST

Have access to confidential information and/or have the capability to create, delete, or alter records in any of the college student, financial, personnel, payroll, or related computer databases. Coordinates and develops the College’s annual budgets by fund type (e.g., operating, auxiliary, grant, capital) for approval by the District Board of Trustees, ensuring alignment with statutory requirements and institutional goals.
Maintains and updates the position control system, collaborating with Human Resources to ensure personnel changes, new positions, and reclassifications are accurately captured and updated in the ERP system.
Enters, tracks, and audits all changes to position budgets in the College’s financial system, ensuring alignment with approved budgets and organizational structure.
Prepares and distributes monthly budget reports, variance analyses, and position budget reports for department heads and senior leadership.
Prepares monthly Board of Trustee budget reports for the college and collegiate high school.
Conducts in-depth financial analyses and rolling forecasts to support data-driven decision-making and resource allocation.
Develops training materials and conducts one-on-one and group training sessions for budget managers on budget processes, procedures, and system navigation.
Prepares and submits various financial reports required by federal, state, and local agencies, such as the Cost Analysis Report.
Assists in the development and implementation of financial policies, procedures, and internal controls related to budgeting and position management.
Serves as the primary budget contact for department administrators, responding to inquiries, assisting with budget adjustments, and providing budgetary guidance.
Supports legislative budget request (LBR) preparation and assists with budget presentations and reports for internal and external stakeholders.
Works with Information Technology to improve reporting tools and enhance the integration of budgeting and position data across systems.
Supports financial planning initiatives and special projects as assigned.
Perform other duties as assigned. Benefits Health insurance for employee and dependent coverage available.
College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee’s expense
College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
Optional dental and vision insurance at employee’s expense
Paid leave accrual (sick and vacation/annual leave) Paid time off for designated holidays, winter break, and spring break
Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

Requirements:

Bachelor’s degree from a regionally accredited institution in Accounting, Finance, Business Administration, Public Administration, or a related field.
Seven (7) years of progressively responsible experience in budget development, analysis, and financial reporting.
Experience managing ERP systems required, preferably Ellucian Banner.
Demonstrated knowledge of budget development, forecasting and financial analysis in a public or higher education setting.
Strong proficiency in Microsoft Excel is required, including advanced functions, pivot tables, and data analysis tools.

Additional Information:

Classification:

 

Administrative I Grant Funded:

N Location:

Niceville FLSA Status:

 

Exempt Application Deadline:

 Open until filled. Review of applications will begin immediately.

Application Instructions:

All sections of the application must be completed. Please provide a complete application package that includes all of the following: NWFSC Application.
Resume.
A cover letter explaining why you consider yourself qualified for this position.
Copies of unofficial transcripts. •After submitting your resume, the following page will allow you to upload additional documents. The maximum allowable size for uploading documents is 10 MB. Documents exceeding 10 MB must be scanned at a lower resolution or divided into separate documents to reduce file size. If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant’s grievance should be addressed to the Human Resources Executive Director. Northwest Florida State College does not discriminate based on age, color, ethnicity, race, national origin, disability, marital status, pregnancy, religion, genetic information, sex, gender, or any other legally protected classification in its employment practices or its educational programs or activities. In accordance with the Americans with Disabilities Act, NWFSC strictly prohibits the discrimination against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms and conditions of employment. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.