Assistant Director – Housing Services Position Available In Chatham, Georgia

Assistant Director – Housing Services City of Savannah – 3.8 Savannah, GA Job Details Full-time $89,796 a year 1 day ago Benefits 457(b) Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Tuition reimbursement Pension plan Vision insurance Life insurance Qualifications Contract management Governmental accounting Supervising experience Accounting Organizational skills Budgeting Senior level 4 years Communication skills Full Job Description JOB The City of Savannah Housing Department is seeking a highly qualified, solution focused individual to join our team as a Housing Assistant Director. This position provides support to the Senior Director by helping manage day-to-day operations, supporting and executing strategic initiatives, and assisting in and overseeing the development and management of financial, real, personnel, and other resources associated with the Housing Services Department and non-profit partner housing programs and initiatives that benefit renters, homeowners, homebuyers, and persons experiencing homelessness.

We offer great pay, excellent benefits to include medical, dental, and vision plans, life insurance, employee/spouse/child supplemental life insurance, short-term disability, tuition reimbursement, wellness programs, deferred compensation plan (457 B), pension plan, flexible spending account, home purchase assistance and 12 paid holidays.

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EXAMPLE OF DUTIES

Supports and works directly with the Senior Director, Assistant Director for Lending & Construction Services, and Legal & Regulatory Affairs Officer to deliver departmental products and services.

Directs Resource Development & Management Housing Manager(s) and assigned staff.

Oversees all departmental budget, financial management, compliance, auditing, SOP, research, special project, planning, resource development, partnership development, and reporting activities.

Directs all departmental activity related to HUD and federal agencies including, but not limited to, CFR review and interpretation, monitoring preparation and responses, One Year Action Plan, CAPER, environmental reviews/assessments, and Section 106.Directs all departmental activities related to interaction with the State of Georgia Department of Community Affairs and other State departments.

Works closely with members of the City Manager’s office, Chief Community Services Officer’s office, City Attorney’s office, Clerk of Council’s office, City departments, and external partners.

Works closely with non-profit and other partners to raise funds for the Savannah Affordable Housing Fund and to secure other new resources for affordable and workforce housing.

Researches and responds to Open Records Requests. Supports management staff with training activities, staff evaluations, processing employee concerns and problems, counseling, disciplining, and completing employee performance appraisals.

Directs, reconciles, and monitors administrative and programmatic budgets and funds, such as HOME, CDBG, NSP, SAHF, CIP, SPLOST, operating, and other funding.

Directs the data collection, compilation, coordination and organization of budget documentation, develops budget recommendations for Senior Director, participates and advises on the administration of departmental budgets, and prepares various financial reports as required.

Directs budgeting, accounting, fund management, and other support to non-profit partners including

CHSA, CHSA

Development, Land Bank Authority, Housing Savannah.Directs, monitors, and oversees operating grant agreements and reimbursements with non­profit partners.

Directs and reviews transactions to ensure accurate receipt and disbursement of funds, compliance with purchase procedures and HUD regulations, as applicable.

Directs loan servicing team and loan portfolio functions, including loan bookings, payment application, delinquencies, foreclosures, modifications, subordinations, and issuance of 1099s.

Ensures compliance with CFR requirements including those found in 24 CFR Part 92 (HOME) and 24 CFR Part 570 (CDBG) when HUD funds are included in funded loans.

Directs and leads coordination and response to annual financial audits and HUD monitoring visits.

Oversees reconciliation of department payroll with time sheets and general ledger accounts to ensure accuracy of reporting; manages time distribution to reflect allocation of shared costs for grant purposes.

Directs, designs, prepares, and presents complex financial data in a coherent oral, written, or graphic manner, may perform analysis using sophisticated analyses and computer software applications.

Provides direction and assists with development and maintenance of administrative operating policies and housing program guidelines to ensure efficiency of operations and in compliance with federal and state regulatory requirements.

Serves as a member of the Loan Committee regarding funding source, amount, type, and scope of work recommendations and determinations.

Directs the 1K-in-10 vacant, blighted, property acquisition and redevelopment.

Drafts and coordinates placement of items on City Council Agendas.

Researches and responds expeditiously and, where possible, resolves concerns or complaints expressed by customers and others.

Ensures records are maintained according to retention schedules.

Ability to independently perform the most difficult administrative and analytical activities in the area of work assigned involving the use of independent judgment and personal initiative.

Performs other related duties as assigned.

SUPPLEMENTAL INFORMATION KNOWLEDGE, SKILLS & ABILITIES

Knowledge of the principles and practices of governmental accounting.

Knowledge of municipal auding principles and practices.

Knowledge of city budgetary policies.

Knowledge of relevant local, state, and federal regulations.

Knowledge of housing industry standards, materials, and practices.

Knowledge of contract management procedures.

Knowledge of modern office practices and procedures.

Knowledge of computers and other modern office equipment.

Skill in developing short- and long-range plans.

Skill in establishing priorities and organizing work.

Skill in completion of complex financial calculations and audits.

Skill in the training and supervision of personnel.

Skill in the operation of computers and other modern office equipment.

Skill in public and interpersonal relations.

Skill in oral and written communication.

MINIMUM STANDARDS

SUPERVISORY

CONTROLS

The Senior Director assigns work in terms of general instructions, department goals and objectives. The work is reviewed through conferences, reports, and observation of department activities.

GUIDELINES

Guidelines include city codes, ordinances and policies, state and federal regulations and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY

The work consists of varied analysis, administrative, and supervisory duties. Strict regulations, deadlines, and the need for accuracy contribute to the complexity of the position.

SCOPE AND EFFECT

The purpose of this position is to oversee the departmental resources, such as operating and programmatic budgets and funding sources, loan portfolio, real property, liaise regarding human resources and technology. Successful performance in this position results in the provision of safe and affordable housing for city residents and meeting and exceeding production and other goals.

PERSONAL CONTACTS

Contacts are typically with co-workers, other city employees, elected and appointed officials, representatives of lending institutions, planners, contractors, architects, realtors, neighborhood leaders, members of volunteer organizations, homeowners, homebuyers, renters, landlords, and members of the general public.

PURPOSE OF CONTACTS

Contacts are typically to give or exchange information, motivate personnel, provide direction, resolve problems, justify decisions, and negotiate and settle matters.

PHYSICAL DEMANDS

The work is typically performed while sitting at a desk or table.

WORK ENVIRONMENT

The work is typically performed in an office or outdoors, occasionally in cold or inclement weather.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position has direct supervision over assigned personnel.