MCBOC COUNTY CLERK Position Available In Mitchell, Georgia

MCBOC COUNTY CLERK

Mitchell County, GA 5201 US Highway 19, Camilla, GA 31730 Position Description This position maintains official county records, provides support for the Board of Commissioners and County Administrator.

MAJOR DUTIES

Provides excellent customer service to both internal and external customers both in person and via the phone. Serves as official custodian of county records, resolutions, ordinances, and contracts. Prepares and uploads agenda items to the county approved agenda and minutes software and notifies the Commissioners that the agenda is ready for viewing; prints copies of the agenda for the newspaper and the County Attorney. Maintains an accurate and orderly filing system of all contracts, Intergovernmental agreements, and Memorandum of Understanding, and Memorandums of Agreements. Creates and maintains a database of all contracts, Intergovernmental agreements, and Memorandum of Understanding, and Memorandums of Agreements to include expiration dates. Reports any expiring contracts or agreements to the County Administrator 90 days before the expiration date. Posts the agenda to the approved agenda and minutes software and the county website. Maintains commissioner’s training records. Maintains an accurate record of all members of appointed boards. Ensure the expiration dates are communicated to the County Commissioners and the County Administrator 90 days prior to their expiration dates. Sign any paper check when necessary. This should be a very limited activity with the new electronic checks that are being used. payroll, accounts payable, and other checks. Coordinates updates to the County Code through the approved vendors. Make travel arrangements for the commissioners and County Administrator. Completes continuing education training. Coordinates and adheres to the Record Retention Policy Processes open records requests. Attends Board of Commissioner meetings to record minutes; prepares minutes in a timely manner for approval. Post approved minutes to the approved minutes and agenda software and to approved websites and any other required reporting, as required by law. Prepares and files workers’compensation reports and processes workers’compensation claims. Coordinates property insurance companies to include ACCG. Coordinates with the County Attorney on any pending litigations received in the Commissioner’s Office. Provides support to the County Administrator and Chief Financial Officer as needed. Receives and processes liability and/or incident reports. Performs related duties. Other duties as assigned

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of county administrative policies and procedures. Knowledge of relevant county codes and ordinances. Knowledge of records maintenance procedures. Knowledge of modern office practices. Skill in operating standard office equipment such as a computer. Skill in report preparation and records maintenance. Skill in public and interpersonal relations. Skill in oral and written communication. Proficient in Microsoft Suite. Possesses the ability to learn software applications and function proficiently in the software utilized in the Administrative Offices.

SUPERVISORY CONTROLS

The Mitchell County Board of Commissioners and County Administrator assigned the County Clerk duties. The County Administrator has direct day-to-day supervision of the Clerk with the Board making the final decision on the actions of the Clerk. The Board of Commissioners and the County Administrator spot-checks completed work for compliance with procedures and the nature and propriety of the results.

GUIDELINES

Guidelines include the Mitchell County Code of Ordinances, open records laws, and the Georgia County Commissioners Handbook. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

The work consists of varied administrative and management duties. The variety of duties performed contributes to the complexity of the work. The purpose of this position is to maintain county records, provide support for the Board of Commissioners and the County Administrator. Successful performance contributes to the efficiency and effectiveness of county operations.

CONTACTS

Contacts are typically with co-workers, elected officials, officials from other local and county governments and state agencies, and the general public. Contacts are typically to give or exchange information, resolve problems, settle matters, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, stooping, or walking. The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position has no direct supervisory responsibilities.

MINIMUM QUALIFICATIONS

Knowledge and level of competency commonly associated with the completion of a High School Diploma or GED. Sufficient experience to understand the basic principles relevant to the major duties of the position to include good verbal and writing skills. Experience in property and casualty insurance Proficient in the Microsoft Suite with good computer skills. A preferred qualification would be the completion of a baccalaureate degree in Business Administration, or 2 years of experience working in local government administration or operations.

Location:

5201 US Highway 19 S, Camilla, GA 31730