Manager Municipal Assistance Position Available In Albany, New York

Basics Schedule Location Job Specifics How to Apply Indicates whether if this vacancy posting is part of the

NY HELPS

Program. NY HELP No The agency in which the vacancy exists. Agency Civil Service, Department of The job title for the vacancy. Title Manager Municipal Assistance The job title for the vacancy. Occupational Category Other Professional Careers The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit. Salary Grade 664 The collective bargaining unit to which this vacancy is assigned. Bargaining Unit M/C – Managerial/Confidential (Unrepresented) The minimum and maximum of the salary range for this vacancy. Salary Range From $123793 to $156224 Annually Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time This indicates the type of job, typically permanent, temporary, or provisional. ‘Provisional’ means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Contingent Permanent Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. ‘Competitive class’ indicates that the applicant must take and pass an appropriate civil service examination. ‘Non-competitive class’ indicates that the applicant’s qualifications will be evaluated without a civil service examination. ‘Exempt class’ indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. ‘Labor class’ requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Competitive Class Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 10% This provides information on the expected workweek. Workweek Mon-Fri The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time. Hours Per Week 37.5 Workday The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy’s shift can start. From 8 AM The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy’s shift can end. To 5 PM If checked, the agency allows flextime. Flextime allowed? No If checked, this vacancy includes mandatory overtime. Mandatory overtime? No If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No If checked, this agency allows telecommuting for this position. Telecommuting allowed? Yes The county in which the vacancy is located. County Albany The street address where the vacancy is located. Street Address Empire State Plaza, Agency Building #1 The city where the vacancy is located. City Albany The state where the vacancy is located (the default is New York). State NY The zip code where the vacancy is located. Zip Code 12239 The duties that the incumbent of the vacancy will be expected to perform. Duties Description The Municipal Services Division (MSD) provides technical advice and assistance to 95 local civil service agencies on the full range of civil service activities as required by Civil Service Law. Division staff also support the Commission in its review of local rulemaking proposals and analysis of section 211 waiver requests. This position will play an important role in working with local civil service agencies throughout New York State as they strive to hire more public servants into key roles in local government. The Manager Municipal Assistance duties in MSD will include but are not limited to the following:

• Develops and maintains effective working relationships with agencies, Department staff, and entities such as the New York State Association of Personnel and Civil Service Officers.
• Manages the day-to-day activities of the MSD and assists the head of the Division in developing and implementing policies and programs such as the Civil Service Institute, Annual Training Conference, Reviews of Agency Operations, etc.
• Ensures the analysis of items for review and approval by the State Civil Service Commission from local civil service agencies on a variety of issues is performed accurately and timely.
• Ensures the delivery of technical assistance and training to local civil service agencies by Division staff.
• Responds to questions from members of the Civil Service Commission, elected officials, local agencies, and the public about all areas of civil service administration.
• Ensures reports on the operations and achievements of the Division are prepared for Department leadership.
• Strengthens the operations of the Division by providing staff development, training, and supervisory systems that support a culture focused on positive relationships and high performance. Models this behavior and assists other supervisors to do the same.
• Oversees the development, enhancement, and maintenance of the Division’s automated systems.
• Provides consistent, detail-oriented, professional work products delivered within established time frames.
• Attends meetings with local agencies and other stakeholders as needed.
• Assists with the tracking of progress of assignments, execution of projects, and completion of deliverables. Provides support to staff to meet deadlines and manage their workloads.
• Reviews State rules and legislation affecting Department and municipal merit system administration activities and prepares comments.
• Represents the Division and Department at meetings, conferences, seminars, and other events related to the Department’s activities.

The minimum qualifications required for this vacancy. Minimum Qualifications

REASSIGNMENT QUALIFICATIONS

Current Department of Civil Service employees with one year of permanent, contingent permanent, or 55 B/C service as a Manager, Municipal Assistance if less than one year, you must be currently reachable on the Manager, Municipal Assistance eligible list for the Albany location if one exists. 52.6 TRANSFER

QUALIFICATIONS

One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 63 or higher eligible for transfer and determined to be administrative by Civil Service. For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. The GOT-IT site will inform you if your title requires special qualifications for 52.6 or 70.1 transfer as detailed above.

NON COMPETITVE PROMOTON

(NCP)

QUALIFICATIONS

The Department of Civil Service is considering making a request to the Department of Civil Service to hold a non-competitive promotion examination for the above title in accordance with Section 52.7 of the Civil Service Law if three or fewer interested promotional candidates respond to this notice. Before submitting such a request, we must ascertain if anyone meeting the minimum qualifications is interested in competing in a promotional examination for the above title and if they would accept appointment if offered. To qualify, you must be a current Department of Civil Service employee. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Please note this will be a competitive appointment. The term non-competitive refers to the appointed candidate not needing to compete in the next holding of the examination. The minimum qualifications for NCP appointment are: One year of permanent, contingent permanent, or 55 B/C service as a Human Resources Specialist 4 (Municipal Assistance). It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

PROVISIONAL QUALIFICATIONS

Since there is no current eligible list for the Manager Municipal Assistance the Department may elect to make a provisional appointment to this position rather than a permanent appointment. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Manager Municipal Assistance exam and be reachable for appointment from the newly established eligible list. The minimum qualifications for Provisional appointment are: One year of permanent, contingent permanent, or 55 B/C service as a Human Resources Specialist 4 (Municipal Assistance). It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

SUBSEQUENT 55B/C QUALIFICATIONS

A subsequent 55 B/C appointment may be considered if you have one year of permanent, contingent-permanent, or 55 B/C service in an eligible position allocated to Grade 63. To be considered, you must provide a copy of your letter of eligibility with your response. 55 B/C

QUALIFICATIONS

Individuals certified eligible for the 55 B/C program under the Governor’s Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response. You must meet the open competitive qualifications from the most recent examination announcement. The open competitive minimum qualifications are: One year of permanent, contingent permanent, or 55 B/C service as a Human Resources Specialist 4 (Municipal Assistance). It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

PREFERRED QUALIFICATIONS

• A master’s degree in public administration or public policy or JD.
• Three or more years of experience in a leadership/policy influencing position in local government.
• Three or more years of experience as a Human Resources Specialist 4 (Municipal Assistance).

Additional comments regarding the vacancy. Additional Comments #TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package. The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow’s workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity. Among its duties, the

Department:

• Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests.
• Administers the New York State Health Insurance Program (https://www.cs.ny.gov/nyship/), one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives.
• Assists municipal agencies with civil service administration of more than 360,000 local government employees.
• Oversees the Governor’s Program to Hire Individuals and Veterans with Disabilities (https://www.

cs.ny.gov/rp55/) to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program. (https://nysinternships.cs.ny.gov/nnyl/)

NOTE ON TELECOMMUTING

DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines. The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law. We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to YourFutureBeginsHere@cs.ny.gov Some positions may require additional credentials or a background check to verify your identity. The name of the contact person for this vacancy. Name Tessa Rusiecki The telephone number to use for questions about this vacancy. Telephone 518-473-4306 The fax to use for this vacancy. Fax Email address for emailing applications, or to ask questions about this vacancy. Email Address YourFutureBeginsHere@cs.ny.gov Address The street address of the contact for this vacancy. Street Empire State Plaza, Agency Building #1, Floor #10 Office of Human Resources and Administrative Planning The city for the contact for this vacancy. City Albany The state of the contact for this vacancy (the default is New York). State NY The zip code for the contact for this vacancy. Zip Code 12239 Instructions for potential applicants. Notes on Applying If you are interested and meet the minimum qualifications above, email your cover letter, and resume to YourFutureBeginsHere@cs.ny.gov. Please include the Title and Vacancy ID# 190304 you are applying for in the subject line of your email.