Office Assistant – Purchasing Department Position Available In Sarasota, Florida

Office Assistant – Purchasing Department Florida Design Works 2015 Cattlemen Road, Sarasota, FL 34232

Job Title:

Office Assistant –

Purchasing Department Location:

2015A Cattlemen Rd. Sarasota

FL, 34232

Must Live In-State and Near Office. Not remote and No Relocation Offered.

Employment Type:

Full-Time Department:

Purchasing Reports To:

Purchasing Manager Company Overview:

At Design Works, we are dedicated to providing exceptional service and quality products across our locations. Our Purchasing Department plays a critical role in keeping operations running efficiently and we’re currently seeking a motivated, fast-paced Office Assistant to support this team.

Position Summary:

The Office Assistant will assist the Purchasing Department with administrative support, vendor communication, and order tracking. The ideal candidate must be able to work quickly and accurately, manage a high volume of emails, and be confident using Microsoft Outlook and learning new computer systems quickly. This position requires someone who is sharp, organized, and highly responsive.

Key Responsibilities:

Review and respond to vendor emails quickly and professionally using Outlook Approve purchase orders and confirm order details with vendors promptly Enter and maintain accurate order notes and records in SAP Business One Follow up on open orders and update tracking or delivery information Assist with price checks, quote requests, and supplier follow-ups Maintain organized digital files and documentation for all purchasing activity Support the Purchasing Manager and department with other administrative tasks as needed

Requirements Qualifications:

High school diploma or equivalent required Previous experience in purchasing, administrative support, or a fast-paced office role Proficient in Microsoft Outlook, Excel, and Word; experience with SAP Business One or similar ERP software strongly preferred Must be highly computer-literate and confident managing email workflows Fast and accurate data entry skills Strong organizational skills and the ability to multitask under pressure Clear communicator, both verbally and in writing A quick thinker with the ability to troubleshoot and resolve issues promptly Benefits Why Join Us? Competitive hourly rate and benefits package Health, Dental, Vision, Life, 401k, and other benefits Paid Time Off and Holidays Opportunity to work with a dynamic and supportive team in the distribution industry Professional growth and development opportunities Exposure to SAP Business One and other leading data management technologies