Board Operations & Compliance Coordinator Position Available In Jefferson, Alabama

Board Operations & Compliance Coordinator Board of Dental Examiners of Alabama Hoover, AL Job Details Full-time $55,000 – $65,000 a year 18 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Mid-level Microsoft Office 3 years Administrative experience Bachelor’s degree Data entry Organizational skills Associate’s degree 2 years Full Job Description Applications accepted through: May 5, 2025

Job Description:

The Board of Dental Examiners of Alabama is a semi-autonomous board of the State of Alabama responsible for enforcing the laws and regulations governing the practice of dentistry and dental hygiene. The Board carries out investigations, oversees compliance, disciplines licensees, and ensures public protection through fair and consistent enforcement of the Dental Practice Act and associated regulations. The Board Operations & Compliance Coordinator is a full-time position reporting to the Executive Director. This “at will” staff member plays a critical support role, with an emphasis on accurate data entry, recordkeeping, and process adherence in support of the Board’s enforcement and compliance efforts.

Primary Responsibilities:

Enforcement & Compliance Support (Priority Focus):

• Input and maintain detailed enforcement-related records across multiple platforms, including internal databases, case tracking tools, and document management systems.
• Support investigations and case management by organizing complaint documentation, uploading case files, and tracking case timelines and outcomes.
• Work closely with legal and enforcement staff to ensure timely and accurate data input related to disciplinary actions, consent orders, subpoenas, and other legal proceedings.
• Assist in preparing hearing packets, notices, and related correspondence.
• Maintain confidentiality and accuracy in handling sensitive enforcement files and legal documents.
• Respond to internal inquiries related to enforcement cases and assist in compiling statistics or reports related to disciplinary activity.

Data & Systems Management:

• Perform high-volume data entry across multiple platforms, following specific and structured processes with precision.
• Help manage document workflows, ensuring digital and physical files are current, consistent, and audit ready.
• Assist with data cleanup and migration efforts as needed during system upgrades or platform transitions.

Administrative Support:

• Mail distribution and processing.
• Serve as the first point of contact for front desk activity – phones, guests, and deliveries.
• Provide general administrative support to staff including filing, scanning, and correspondence.
• Draft and send letters, emails, and official Board communications as needed.

Financial & Travel Support:

• Assist with board member travel, conference registrations, and related correspondence.
• Support preparation of materials for financial and compliance audits.

Minimum Qualifications:

• Associate degree (2 years), Bachelor’s degree preferred.
• Three years office coordination experience.

Preferred Qualities:

• Strong organizational skills with a sharp eye for detail and accuracy.
• Proficiency in Microsoft Office Suite and the ability to learn new systems quickly.
• Self-motivated, reliable, and able to work independently without constant direction.
• Comfortable handling sensitive material and maintaining confidentiality.
• Previous experience in administrative support, compliance, enforcement, or regulatory environments is a plus – but not required.
• We’re looking for a go-getter – someone who is eager to contribute, learn, and grow with the organization.

To Apply:

Mail or email a copy of your resume or CV, along with applicable documentation of certifications to: Dr. Mary Beth Finn Human Resources Board of Dental Examiners of Alabama 2229 Rocky Ridge Road Birmingham, AL 35216

Job Type:

Full-time Pay:

$55,000.00 – $65,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to Friday Ability to

Commute:

Hoover, AL 35216 (Required) Ability to

Relocate:

Hoover, AL 35216: Relocate before starting work (Required)

Work Location:

In person