Operations Specialist I, Regional Campuses Position Available In Lafayette, Mississippi

Operations Specialist I, Regional Campuses
Employer
University of Mississippi
Location
Oxford, Mississippi, United States
Salary
Competitive Salary
Date posted
Feb 7, 2025
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Company
Job Details Note for Current UM Employees Current employees must apply internally via ConnectU > connectu.olemiss.edu The University of Mississippi “The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.” Department Summary The Division of Outreach and Continuing Education consists of ten departments and over 100 employees. The mission of the Division of Outreach is to create innovative and accessible pathways to academic, personal, and professional enhancement for a diverse body of learners through collaboration with our community, regional, and national partners. The Division values integrity, quality, and efficiency in the creation and implementation of innovative educational strategies to enrich lives through exploration, engagement, and transformation. This position is within the Office of Regional Campuses on the Oxford Campus. The Office of Regional Campuses oversees the five regional campuses in the Mississippi cities of Booneville, Grenada, Southaven, Tupelo and in Rankin County. In partnership with community college institutions, these campuses offer junior-and senior-level courses for degree programs that allow graduates to reinvest in their communities. Please visit www.outreach.olemiss.edu for further information about the division and our programs. Role Specifications Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page Family

• Administration Sub-Family
• Administration Operations Career Track / Level
• P2 Grade
• 7 Min Mid Max $51,605 $64,500 $77,397 Role Summary This position will play a key role in organizing various tasks for UM regional campus centers such as coordinating with academic departments to schedule courses, initiating and approving e-forms, account reconciliation, coordination of deliveries between campuses, coordination and processing of textbook orders, preparing institutional reports, and other related duties.

Administers day-to-day fiscal, administrative, and operational activities of a department or set of departments. Administers fiscal, budgetary, and/or other associated transactions, strategic implementation and administration, internal and external operational/administrative liaising, and reporting. Examples of Work Performed
Initiating and approving e-forms for the Office of Regional Campuses
Coordinate with academic departments and regional campuses to schedule courses through the event planning process
Account reconciliation for regional campus accounts
Coordinate shuttle schedule with the Division of Outreach Shuttle Service and regional campuses
Coordinate textbook orders for the regional campuses
Process travel documents for the Office of Regional Campuses
Assist with the development of annual transfer guides and handbooks for the regional campuses
Plan and coordinate meetings for the Office of Regional Campuses
Liaise and troubleshoot scheduling issues with the regional campuses and academic units
Coordinate scheduling of distance learning classes/classrooms for the regional campuses
Prepare institutional reports for the Office of Regional Campuses
Coordinate with parking services for regional campus parking permits
Essential Functions These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department. 1. Administer and oversee day-to-day fiscal activities, including financial transactions, budget tracking, and expense management for the department(s).
2. Assist with administrative tasks such as coordinating meetings, managing correspondence, and maintaining records and documentation.
3. Develop and monitor departmental budgets, ensuring adherence to financial policies and procedures.
4. Support strategic implementation efforts by collaborating with departmental stakeholders to align operational activities with organizational goals and priorities.
5. Serve as a liaison between the department(s) and internal stakeholders, other departments, and external partners or vendors.
6. Conduct research and analysis to provide recommendations on operational and administrative improvement opportunities.
7. Prepare regular reports and presentations on departmental performance, financial status, and operational metrics for management and other stakeholders.
8. Assist in the development and implementation of administrative policies, procedures, and guidelines to ensure compliance and best practices.
9. Coordinate and support departmental projects and initiatives, including tracking progress, facilitating communication, and ensuring timely completion.

Minimum Education/Experience Education:

Bachelors Degree Experience:

(3) Three Years Experience Preferred Qualifications Preferred qualifications: Bachelor’s degree in a related field, 5 years of professional experience.

Additional documents requested:

resume, cover letter EEO Statement The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements Physical Requirements:

These physical requirements are not exhaustive, and additional

• related physical requirements may be added to these by individual agencies on an as needed basis.

Corrective devices may be used to meet physical requirements.

Physical Exertion:

The incumbent may be required to lift up to approximately 10 pounds.

Vision:

Requirements of this include close vision.

Speaking/Hearing:

Ability to give and receive information through speaking and listening.

Motor Coordination:

While performing the duties of this , the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements:

Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview. Background Check Statement The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Nearest Major Market:

Oxford Mississippi