Operations Coordinator Position Available In Essex, New Jersey

Operations Coordinator Mulvey Custom Contracting Montclair, NJ Job Details Full-time $60,000 – $70,000 a year 15 hours ago Benefits Health insurance Paid time off Qualifications Teamwork Microsoft Excel Project coordination Mid-level 3 years Project management Attention to detail Organizational skills Construction management Communication skills

Full Job Description Job Title :

Operations Coordinator Company :

Mulvey Custom Contracting (MCC)

Location :

Montclair, NJ Position Type :

Full-Time Working Hours :

7am-4pm,

Monday-Friday Salary Range :

$60,000-$70,000 annually, paid weekly

Benefits :

Health insurance for employee and family after 3 months About Mulvey Custom Contracting Mulvey Custom Contracting (MCC) is a premier general contracting company based in Montclair, NJ. We specialize in high-end residential renovations and commercial fit-outs, primarily within a 10-mile radius of our office. Known for our impeccable customer service and attention to detail, MCC emphasizes collaboration, transparency, and professionalism from preconstruction through final walkthrough. Job Overview We are seeking a highly organized and self-motivated Operations Coordinator to join our Operations Team. This mid-level role reports directly to the Director of Operations and plays a key part in ensuring the financial and administrative efficiency of our construction projects. The ideal candidate will have experience in construction project management and be fluent in construction terminology, scheduling stages, material differences, and payment terms. Key Responsibilities Purchase Orders Create Purchase Orders using Buildertrend software. Review project scopes and contracts provided by Project Managers (PMs) Receive and organize vendor/subcontractor estimates; issue accurate POs based on scope and pricing Confirm POs in advance with subcontractors and ensure deposits are paid Change Orders Create COs when requested by PMs, verifying scope and pricing accuracy Ensure deposits are paid and related client invoices are issued and collected Accounts Payable Enter all vendor bills/invoices into Buildertrend Monitor job progress to trigger timely subcontractor progress payments Estimating Support Facilitate communication between PMs and subs Track and organize estimates; confirm estimates reflect project scope accurately Request missing or revised quotes as needed Material Procurement Source and order materials as requested by PMs Price shop across vendors to secure best pricing Track delivery timelines and coordinate with Site Support and PMs to ensure on-site receipt Financial Oversight Ensure all project-related spending stays within budget and aligns with projected margins Track real-time job costs and flag inconsistencies or budget risks Collaborate with the estimating team to align actual spending with bid assumptions Subcontractor Management Subcontractor onboarding Subcontractor Agreement and COI tracking and management Office Management Manage and maintain office supply inventory Answer phones as the first point of contact Requirements 3+ years in a construction project coordination or financial operations role Proficiency in Microsoft Excel and basic familiarity with Buildertrend or similar software Strong understanding of construction terminology, materials, and payment structures Excellent communication skills—both verbal and written High attention to detail and strong organizational skills Self-driven with the ability to work independently while staying aligned with team goals Company Culture MCC fosters a collaborative, team-first environment. We take pride in supporting each other, maintaining transparency, and having each other’s backs. Our company culture includes regular team events, a supportive office environment, and a shared commitment to excellence in our craft and service. How to Apply If you’re a driven and organized operations professional looking to join a dynamic construction team, we’d love to hear from you. Please send your resume and a brief cover letter to .

Job Type:

Full-time Pay:

$60,000.00 – $70,000.00 per year

Benefits:

Health insurance Paid time off

Schedule:

Monday to

Friday Work Location:

In person