Office Coordinator Position Available In Monmouth, New Jersey

Office Coordinator Monmouth Park Charity Fund Oceanport, NJ 07757

• Hybrid work Position Summary We are seeking a highly motivated and organized Office Coordinator to join our team.

The Office Coordinator ensures smooth daily operations by providing administrative support and managing office logistics. This role supports the Director of Operations, helps coordinate meetings and events, and contributes to a well-organized, efficient work environment in alignment with our organization’s mission. The Office Coordinator is a part-time position reporting to the Director of Operations and Monmouth Park Charity Fund (MPCF) Co-Presidents. This position will be hybrid, with the expectation to meet in the office 2-3 days per week and attend meetings and events on an as-needed basis. Responsibilities

• Manage day-to-day office operations, including supply inventory, equipment maintenance, and general upkeep.
• Provide administrative support to the Director of Operations, including preparing documents and handling correspondence.
• Coordinate donor stewardship activities, including management of Online Fundraising Software, preparing and writing acknowledgment, thank you, and recognition letters.
• Maintain organized digital and physical filing systems.
• Support Director of Operations and finance teams with bank deposits, data entry and basic bookkeeping tasks, as needed.
• Monitor and respond to general office emails and phone inquiries.
• Assist in social media creation, management, and posting (Facebook, Instagram, and LinkedIn).
• Attend in-person meetings and assist in all fundraising events, as needed.
• Uphold confidentiality and handle sensitive information with discretion. Qualifications
• Proven experience in office management, administration, or a related role (nonprofit experience preferred).
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Teams, Excel); experience with database or CRM systems is a plus.
• Familiarity with Online Fundraising Software (i.e., OneCause or similar programs).
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Demonstrated problem-solving skills and a proactive, solution-oriented mindset.
• Experience with email marketing platforms (i.e., Constant Contact).
• Proficiency in social media platforms and tools (Facebook, Instagram, and LinkedIn; Canva is a plus).
• Excellent organizational skills, attention to detail, and proactive.
• Degree preferred; equivalent experience considered.

If you are passionate about making a difference in the community and have a strong background in development, we would love to hear from you. Join our team as an Office Coordinator and help us achieve our mission to raise and distribute funds to agencies in Monmouth County that provide services for those in need.

Job Type:

Part-time Pay:

$30.00 per hour Expected hours: 20 per week

Benefits:

Paid time off

Schedule:

4 hour shift 8 hour shift

Work Location:

Hybrid remote in Oceanport, NJ 07757