Administrative Support Specialist (Temporary) Position Available In Washington, Pennsylvania

Administrative Support Specialist (Temporary) 3.2 3.2 out of 5 stars Washington, PA 15301 Sterling Office Professionals has partnered with an growing client to find an administrative support specialist for a temporary assignment!

Job Details:

Temporary Assignment $17- $20/hr DOE in-person

Key Responsibilities:

Serve as the first point of contact for incoming calls and visitors; provide location, service, and contact information as needed. Maintain organized systems for filing, inventory management, and document retention (digital and physical). Manage incoming/outgoing mail and shipping services; track deliveries using internal spreadsheets. Collect and review daily reports and operational data from field teams; update logs and spreadsheets for internal reporting. Provide administrative support for compliance reporting, contractor performance tracking, and internal audits. Prepare recurring reports such as schedules, expense summaries, and production updates. Accurately code and process vendor invoices, verify against budget allocations, and flag inconsistencies. Monitor feedback from vendors, callers, and field teams to route concerns appropriately and maintain professional communication. Support reporting efforts around budget tracking, actuals vs. projections, and field accruals. Contribute to special projects and general office support duties as needed.

Tools & Systems:

Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams) Industry-specific software (e.g., invoice tracking and production data platforms) Office equipment: scanners, printers, copiers File-sharing and collaboration platforms

Qualifications:

Strong organizational and communication skills Intermediate to advanced Excel skills High school diploma or equivalent required; college degree preferred Minimum of 1 year of experience in an administrative, clerical, or office support role