Special Events Operations Coordinator Position Available In Richland, South Carolina

Special Events Operations Coordinator

Salary
$38,985.00•$72,134.00 Annually
Location Richland County, SC
Job Type
FTE•Full-Time
Job Number
173430
Agency
State Museum Commission
Division
Guest Services
Opening Date
02/10/2025
Closing Date
3/9/2025 11:59 PM Eastern

Agency Specific Application Procedures:

Online Applications Only

Class Code:

AH35

Slot Number:

0001

Position Number:

60012900

Normal Work Schedule:

Other
Normal Work Schedule (Other):
Must be able to work early mornings, nights, and weekends (with prior notice)
Pay Band
Band 5
Hiring Range•Min.
$40,000.00
Hiring Range•Max.
$45,000.00
Opening Date
02/10/2025
EEO Statement
Equal Opportunity Employer
Veteran Preference Statement
South Carolina is making our Veterans a priority for employment in state agencies and institutions.

DESCRIPTION

BENEFITS
Job Responsibilities
The South Carolina State Museum is the capitol city’s premier events venue, boasting over 200,000 square feet of exhibition and rental space. It is a unique venue in which to host an event, with the charm of a Historic Landmark mill building and the fun modern feel of the planetarium and state-of-the art meeting rooms.
We are seeking a Special Events Operations Coordinator who is responsible for the planning, organizing, and executing of internal and rental events at the Museum. The Special Events Operations Coordinator will oversee the day-to-day operations of the Special Events department, ensuring efficiency, productivity, and a smooth functioning department.
The perfect candidate will have a problem solving, can-do attitude and work to streamline setup and tear down processes for a wide range scale of events, from corporate lunch meetings to weddings and public programs. They will develop event plans, timelines, and schedules for all internal and rental events, and ensure that plans are executed to the highest standard. Exceptional communication with clients, vendors, and Museum staff is essential.
Essential Duties and Responsibilities
Support the Manager of Rentals and Special Events, which includes but is not limited to communicating on behalf of the rentals department, providing tours of rental spaces to potential clients, providing quotes, and compiling rental information
Professional appearance and attitude
Coordinate the rental and internal event setup and tear down processes from start to finish
Coordinate event logistics with special events technicians, event vendors and museum staff
Create streamlined event plans and layouts for all internal and rental events, and distribute to appropriate staff and vendors
On-site Person-In-Charge (PIC) for rental clients and support for non-rental roles (ex. Museum and Foundation programs and events)
Conduct weekly and monthly supply inventory and order supplies for rentals as needed
Process client payments
Represent the museum at offsite shows to promote museum rentals as needed
Additional Duties
Oversee and train part-time staff
Maintain database of rental clients and vendors
Compile event-related research
Collaborates with other departments for the success of the Special Events Department
Assist in other operational areas as needed
Minimum and Additional Requirements
2+ years’ experience in event planning and coordination
Must be able to maintain a regular office presence during the week
Must be able to work early mornings, nights, and weekends (with prior notice)
Must be able to lift 25 lbs. as needed
Additional Comments
Knowledge, Skills, and Abilities
Self-motivated and enthusiastic team player
Solutions•and detail-oriented
Exceptional written and verbal communication skills
Must be able to work independently with limited supervision
Employer
State of South Carolina
Agency
State Museum Commission
Address
301 Gervais Street
Columbia, South Carolina, 29202
Phone
803-898-4939
THE

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