Academic Operations Coordinator (Office of Medical Dean) Position Available In Shelby, Tennessee

Academic Operations Coordinator (Office of Medical Dean)

Job ID:

32648

Job Category:

Administrative Non Clinical Support

Work Type:

Full Time

Work Schedule:

Days

Department:

BHSU University

Facility:

BHSU University

Location:

Memphis, TN
Overview

Job Summary:

The Academic Operations Coordinator (AOC) providesprehensive administrative support to the Office of the Dean, Baptist University, College of Osteopathic Medicine (BUCOM). This role ensures the efficient coordination of academic student support services and administrative operations, serving as a key liaison between students, faculty, and university administration. The AOC is responsible for facilitating daily business transactions in accordance with established university policies and procedures to support the academic, operational, and financial integrity of the institution. Under the general direction of the Dean, responsible for 8 hours per day, 5 days per week. Incumbents are subject to hours beyond the normal workday.

Job Responsibilities:

Provides direction and leadership to the office of the Dean, by utilizing effectiveanizational skills, time management, oral and writtenmunication, and confidentiality.
Coordinates the functions of secretarial and telephone support, purchasing, inventory control, division/department payroll, student evaluation of instruction, records security, postal regulations, and office support, as appropriate, enhancing the efficiency and quality of all assigned areas; serves as liaison with faculty and staff and distributes resources to them based on need.
Maintains ananized and efficient office by keeping department files and records in an accessible, orderly and current condition to assure appropriate confidentiality and a continuous work flow in the division/department.
Facilitatespliance with University, Division/Department policies and procedures and external regulatory requirements.
Compiles cost data necessary for budget preparation and oversees operational expenditures within established guidelines. Explains budget variances and maintains budget files.
Performs related accountabilities as assigned or directed.

Minimum Qualifications:

Bachelors Degree or equivalent experience
Two (2) years of experience in an academic or other relevant office setting. Proficiency in confidential records maintenance, word processing, data entry, and expertise in use ofputers and general office equipment.

Desired Qualifications:

Bachelors Degree or equivalent, plus five (5) years of operations experience in an academic or other appropriate office setting.
Advancedanizational andmunication skills as well as the ability to gather and process student, personnel, or financial data and make rmendations for improved operational efficiency.