Receiving Assistant Position Available In Westchester, New York

The Receiving Assistant serves as the point person to manage materials as they arrive at the library. The incumbent receives print books, periodicals, and physical media and assists in receiving and processing electronic resources. The incumbent takes a lead role in managing the department’s student workers and assigns most of their day-to-day tasks. The Assistant maintains current periodical shelving, manages the receiving and boxing of continuations, and works with vendors to process claims. The incumbent ensures accurate holdings information in library systems and resolves issues that impact timely order fulfillment and patron access. The Receiving Assistant is an essential part of the library’s Acquisitions & Collection Development department, and reports to the department head. Position Specific Responsibilities/Accountabilities Receiving and Processing of Library Materials Receive print books; check condition of materials; review accuracy of records for received materials; troubleshoot receiving problems and work to resolve those problems with vendors. Manage the receiving of periodicals; maintain holdings information; process claims. Using library and vendor systems, resolve issues that support subsequent claiming. Sort and distribute library mail daily; receive shipments from Campus Distribution Center; independently resolve receiving problems. Serve as the point person for library staff for all holdings issues and questions related to periodicals in all formats. Manage the retention or disposition of continuations from the current catalog according to established timelines. Process electronic records when receiving library materials. Process invoices for purchased electronic books and licensed streaming videos. For materials that need binding or repair, coordinate disposition of materials, prepare and receive shipments, and serve as point of contact for the binding vendors. Receive and process gift materials accepted for the collection. Participate in departmental inventory projects of physical and electronic resources. Supervision of Student Employees Collaborate with project managers to hire, schedule, on-board, and evaluate work-study student employees. Manage weekly student employee schedules; track hours and attendance; approve biweekly timesheets; resolve timesheet issues; and monitor student work study budget. Train student employees in Acquisitions and Collection Development policies, procedures, and workflows. Assign daily tasks to student employees and monitor their progress. Assist in the design, implementation, and oversight of quality control processes to ensure student work consistently meets high standards. Administrative and Other Duties Assist in the maintenance of documentation for the department. Represent the William H. Hannon Library within the library and campus community as appropriate. Perform other duties as assigned or requested. Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service. Requisite Qualifications Typically, a Bachelor’s degree or equivalent experience or technical training in library operations. Incumbent will be expected to continue upgrading knowledge, skills, and abilities. Minimum of one year of experience working in a library. Ability to work independently and follow through on assignments with minimal supervision. Organize materials, use sound judgment, analyze information, evaluate situations, and recommend solutions to supervisor in order to complete workload and resolve problems. Ability to perform with frequent interruptions and distractions, appropriately prioritizing tasks in the face of changing priorities and fluctuating workloads. Careful attention to detail is required. Strong written and oral communication skills to work effectively with coworkers, library patrons, staff, and vendors. Preferred Qualifications Experience working in a library acquisitions department. Knowledge of Library of Congress Classification system. Experience with academic books and/or serials, the publishing industry, and related computer systems. Knowledge of a range of electronic resources standards, formats, and systems, including: MARC, Ex Libris Alma, and EBSCOnet. Demonstrated experience with using Microsoft Office Suite (Word, Excel, Outlook). The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands and fingers, handle or feel objects; reach with hands and arms; and talk and hear. The employee is occasionally required to stand, walk, climb, balance, stoop, kneel, crouch, and crawl. The employee regularly lifts up to 40 pounds and pushes up to 75 pounds. William H. Hannon Library Expectations We share the university’s commitment to inclusive excellence, the education of the whole person, and the building of a just society. We expect all employees to support the library’s commitment to diversity, equity, inclusion, and anti-racism: https://library.lmu.edu/deia/. Location and Hours This position reports to the William H. Hannon Library, on the university’s Westchester campus. Incumbent is expected to work fully on-site, with a typical schedule during core business hours Monday-Friday. Hiring Salary Range This position is non-exempt, with a minimum starting salary of $23.00/hr. Offer will be dependent on experience and determined in conjunction with an internal pay equity assessment. Instructions to Apply Applications accepted until position is filled. Deliberations on the pool of candidates will begin as applications are received. For full consideration, applicants should submit the following materials in addition to completing the staff application and references questionnaire in

Workday:

A letter of application describing your qualifications for the position; explaining your interest in the position; and affirming your commitment to the mission of LMU. A current resume. For more information about the position, please contact Glenn Johnson-Grau, Head of Acquisitions & Collection Development. gjohnson@lmu.edu / 310-338-6063 #HERC# #HEJ# Staff Regular Salary range $21.68 – $26.01 Salary commensurate with education and experience. Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.) Founded in 1911, Loyola Marymount University is a Carnegie classified R2 institution rooted in the Jesuit and Marymount traditions. We are committed to fostering a diverse academic community rich in opportunity for intellectual engagement and real-world experience. We enroll an academically ambitious, multicultural, and socioeconomically diverse student body. We recruit, retain and support a diverse faculty committed to excellence in teaching, research, scholarship and creativity. Our three campuses are rooted in the heart of Los Angeles, a global capital for arts and entertainment, innovation and technology, business and entrepreneurship. LMU is a unique and rewarding place to work. As you consider your employment opportunities with our institution, we encourage you to take the time to learn about the university community and how it distinguishes us from other places of employment. We are proud of the programs, benefits and services we provide our community. We strive to ensure an inclusive environment in all aspects of campus life that fosters a strong sense of trust and mutual respect. EEO Statement Loyola Marymount University is an equal employment opportunity employer and prohibits unlawful discrimination on the basis of race, religious creed (including religious dress and grooming practices), color, national origin (including language and language use restrictions), ancestry, disability (mental and physical) including HIV and AIDS, legally protected medical condition (cancer-related or genetic characteristics), denial of Family and Medical Care Leave, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical condition), gender, gender identity, gender expression, age 40 or over, military or veteran status, sexual orientation, genetic information or any other bases protected by federal (including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990), state or local law. The University does not discriminate on these bases, or any other basis protected by law, in the administration of any of its education or admissions policies, scholarship or loan programs, athletics, and other school-administered policies and programs, or in its employment policies and practices. All University policies, practices, and procedures are administered in a manner consistent with LMU’s Jesuit identity and character. To learn more about the University’s Statement of Non-Discrimination policy and related grievance procedures, click here. To report questions or concerns about sex-based discrimination, please contact titleix@lmu.edu or 310.568.6105. To learn more about Federal & State Employment Notices, click here: