Inventory and Materials Management Tech PRN Position Available In Madison, Mississippi

Inventory and Materials Management Tech PRN Healthier Mississippi People LLC Canton, MS Job Details PRN Estimated:

$42.3K – $51.8K a year 2 days ago Qualifications Microsoft Excel EDI Software troubleshooting Mid-level Master’s degree High school diploma or GED SharePoint 2 years Communication skills

Workday Lawson Full Job Description Description:

Job Summary:

Review and approve or reject requisitions in Workday for all hospitals, clinics, academics, and research, in accordance with UMMC policies and procedures and MS state procurement laws, and issue purchase orders for approved requisitions. Issue all capital equipment purchase orders for the organization and collaborate with receiving and asset management for prompt delivery. Issue bill-only purchase orders, time and materials service purchase orders, and maintain and update existing Workday PO25 agreements. Provide Workday requisition center training, ongoing support, and troubleshooting for the requesters. Interact with strategic sourcing, contracts administration, and the data team to provide savings to the organization and support the Lawson item master. Generate return authorizations in Workday for goods and equipment for the organization. Investigate and resolves invoice discrepancies and vendor disputes. Request sole source and trade-in approval through the state of Mississippi’s software platform magic. Utilize various core information systems such as Workday ERP system; electronic data interchange partner; GPO contracts web platforms; ECRI institute; SharePoint; magic; and med/surg, clinical lab, research, and non-acute care distributors’ web platforms. Prepare spreadsheets for data uploads.

Knowledge, Skills, and Abilities:

Knowledge of MS procurement laws and UMMC policies and procedures. Skill in the use of computers and related software applications. Verbal and written communication skills. Skill in interacting diplomatically with persons of various educational, social, and cultural backgrounds. Troubleshooting and problem resolution skills. Ability to establish and maintain effective collaborative working relationships with requesting departments. Ability to ensure compliance with applicable procurement and organization regulations, policies, and procedures.

Responsibilities:

Approves special requisitions for goods and services for all hospitals, clinics, and academic and research departments, in Workday requisition center, in compliance with MS state procurement laws and UMMC policies and procedures. Issues purchase orders for all patient care and research consumables, capital equipment, bill-only implants, office supplies, and time and material service agreements in accordance with MS state procurement laws. Verifies and documents purchase authority to satisfy audit requirements on all purchase orders. Advises, trains, and assists faculty, staff, and students with new and existing procurement procedures and with functionality and use of Workday requisition center. Coordinates with vendors, requesting departments, faculty, staff, and students regarding status of purchase orders, deliveries, and problem resolution. Interfaces with information systems to troubleshoot and resolve system and software problems. Collaborates with accounts payable to resolve daily PO/invoice discrepancies, ensures timely invoice payment, and resolves vendor disputes through researching GPO contracts and vendor pricing agreements, and communicating with vendors, receiving department, requesting departments, and data management team. Collaborates with strategic sourcing and requesting departments to provide savings to the organization and improve process flows. Collaborates with data management team to support contract, catalog, pricing, and vendor updates in the Workday item master. Submits P1S through MS department of finance for sole source approvals and trade-in approvals. Facilitates the return process for the organization by collecting all required documentation and issuing Lawson return authorizations and chargebacks for credit transactions. Maintains competency to effectively utilize core information systems, such as Workday ERP system; electronic data interchange partner; GPO contracts web platforms; ECRI institute; SharePoint; magic; and med/surg, clinical lab, research, and non-acute care distributors’ web platforms; MS Excel, and other related applications required to perform buyer job duties. Maintains records and files. Supervise the receiving and supply clerk. The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands:

Requires frequent exposure to unpleasant or disagreeable physical environment such as high noise level and exposure to heat and cold, occasional handling or working with potentially dangerous equipment, constant exposure to biohazardous conditions such as risk of radiation exposure, blood borne pathogens, fumes or airborne particles, and/or toxic or caustic chemicals which mandate attention to safety considerations, occasional travelling to offsite locations, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional work produced subject to precise measures of quantity and quality, constant bending, occasional lifting and carrying up to 50 pounds, occasional climbing, constant crouching/stooping, occasional kneeling, occasional pushing/pulling, constant reaching, occasional sitting, frequent standing, frequent twisting, and constant walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more).

Requirements:

Education and Experience :

High school diploma/GED with two (2) years related experience or equivalent combination of education/experience.

CERTIFICATIONS, LICENSES OR REGISTRATION REQUIRED

Certified Mississippi Purchasing Agent. Mississippi law requires all state purchasing agents to attend CMPA training and pass certification exam. Certification is not a job prerequisite but must be obtained within six months after hire.