Warehouse Administrative Coordinator Position Available In Allegheny, Pennsylvania

Warehouse Administrative Coordinator

AIV LP – 3.3

Pittsburgh, PA Job Details Full-time Estimated:

$40K – $50.4K a year 9 hours ago Qualifications Customer service Mid-level Microsoft Office High school diploma or GED Shipping & receiving Data entry Warehouse experience Document management Communication skills Time management Full Job Description The Warehouse Administrative Coordinator will perform a variety of clerical and administrative activities to support our staff. The main focus areas are Shipments, Purchase Orders and Inventory. Duties and Responsibilities Shipments Pick ticket and record pick tickets Walks to the warehouse to process UPS shipments (estimated 15-20 per day) Process all motor freight shipments Invoices all orders Creates SS tag Processes all international orders including transfers Schedules the international freight with forwarders Process commercial invoices for international shipping. Deals with all freight issues Main contact to send all transfers and productions orders that are generated by other branches for Zenith stock Inventory Move bin locations Print Put-Away reports for inventory Receive inventory into bin locations from Put-Away report Allocate inventory to sales orders on backorder Receive in RMA’s and keep track of all open RMA’s for the branch Print daily cycle counts for warehouse associates and complete in P21 Purchase Orders for Stock Review OAs from Velan Deals with discrepancy issues on the OA from Velan versus our order Receives and distributes status report from Velan Miscellaneous Reviews and sends all invoices to Houston that are sent to Zenith (deals with discrepancies on this as well) Work with Sales Assistant to get tracking information on direct shipments. Turn in tracking to accounts receivable so they can invoice customer. Files all shipping paperwork Link all shipping paperwork into P21 including pick tickets and production orders Purchases drinking water, office supplies and propane for the forklift Answer phones Maintain neat and organized work station. Create and link all MTRs and heat code sheets into the public drive transfer folder Knowledge, Skills and Abilities Energetic, self-starter with ability to adapt to change in a highly dynamic work environment Must have great customer service skills and a great phone personality Outstanding written and verbal communication, presentation and time management skills Microsoft Office proficiency Ability to maintain a high level of activity, manage multiple competing priorities, and work effectively in a results-driven culture Develop strong product knowledge as well as customer knowledge Education and Qualifications High School Diploma 2-3 years’ experience in a warehouse and/or shipping/receiving role is preferred Experience Preferred Multitasking in a fast-paced environment Attention to detail Inventory Tracking Scheduling/Coordination Phone/Email Communication Document Management Data Entry Education Preferred High School or better

Behaviors Preferred Team Player:

Works well as a member of a group

Detail Oriented:

Capable of carrying out a given task with all details necessary to get the task done well Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.