Scheduling Coordinator Position Available In Pinellas, Florida

Scheduling Coordinator O’Neils Tree Service 32708 Us Highway 19 North, Palm Harbor, FL 34684 Scheduling Coordinator – Bilingual Preferred (English/Spanish)

Location:

Palm Harbor, FL | In-Person | 35k-45k per year About the Role We’re hiring a Scheduling Coordinator to help keep our office running smoothly and our customers feeling supported from start to finish. This is a fast-paced, detail-heavy role where solid communication, great follow-through, and strong personal organization will set you apart.

This position is best suited for someone who loves people, loves to talk, and knows how to connect with others. You’ll be on the phone A LOT; answering questions, confirming details, and making sure nothing slips through the cracks. It’s also ideal for someone with sales or customer service experience, a self-starter attitude, and the kind of brain that naturally looks for better ways to do things.

Spanish-speaking is a big plus, but not required. What You’ll Be Doing

• Talking to customers every day, facilitating communication, confirming appointments, following up, collecting payments, or just making sure clients are happy
• Managing calendars for multiple team members and organizing appointments for estimates efficiently. BIG plus if you know the northern Pinellas area very well
• Returning missed calls (even with no voicemail), ideally within 5 mins
• Handling inbound and outbound communication by phone and email
• Tracking job progress (from estimate → approval → scheduling → completion)
• Supporting permit paperwork and coordinating scheduling needs (training provided)
• Keeping things organized and updated across systems, checklists, and spreadsheets
• Assisting with marketing tasks (like email/text follow-ups or preparing flyers) What We’re Looking For
• Someone with previous sales or customer service experience
• A people-person who genuinely enjoys talking to others and builds rapport easily
• Organized, self-motivated, and comfortable working independently
• Able to think on your feet and solve problems with a calm, professional attitude
• Comfortable with spreadsheets (Excel or Google Sheets) and staying on top of details
• Shows up on time, owns their responsibilities, and follows through What You’ll Get
• $35-45k per year depending on ability
• Full-time hours (40-46/week)
• Health, dental, and vision insurance after 90 days
• Paid time off
• A tight-knit, respectful team that values good communication
• Direct access to leadership, plus room for growth as we continue to expand About Us O’Neil’s Tree Service is a family-owned company serving the Tampa Bay area with integrity and expertise.

Are company has received an

INC 5000

nomination for being one of the fastest growing companies in the United States. We focus on education, preservation, and service, not just tree removal. Our team includes certified arborists, arborist consultants, and support staff who take pride in what they do. We care about trees, and we care about people.

This isn’t a mindless desk job. It’s a key role in a company that values character, energy, and accountability. If you want to be part of something and not just punch a clock, this might be the job you’ve been looking for. How to Apply If this sounds like a fit and you’re ready to join a company that’s growing the right way, we’d love to hear from you.

Must be able to work in-person in Palm Harbor, FL.

Job Type:

Full-time Pay:

$35,000.00 – $45,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Schedule:

Monday to Friday People with a criminal record are encouraged to apply

Experience:

Customer service: 1 year (Required) Computer skills: 1 year (Required) Ability to

Commute:

Palm Harbor, FL 34684 (Required) Ability to

Relocate:

Palm Harbor, FL 34684: Relocate before starting work (Required)

Work Location:

In person