Account Coordinator Position Available In Bergen, New Jersey

Account Coordinator Health And Wellness Partners – 3.6 Upper Saddle River, NJ Job Details Full-time $55,000 – $65,000 a year 19 hours ago Benefits Profit sharing Paid holidays Health insurance On-site gym Dental insurance Tuition reimbursement Paid time off Vision insurance 401(k) matching Volunteer time off Qualifications Microsoft PowerPoint Microsoft Word Microsoft Excel HIPAA Mid-level Contracts Medical terminology Communication skills Full Job Description Why Join the HWP Group? Health & Wellness Partners, LLC (HWP), is a medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care and transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. We bring clients, providers, and patients outstanding educational programming paired with innovative digital and interactive dissemination vehicles. We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace. For more information, visit thehwpgroup.com. What You Need to Know We are looking to add an Account Coordinator to our Account Services team. This position will work collaboratively with the external Client and the HWP team to support successful execution of programs. The Account Coordinator is responsible for executing assigned tasks during the program life cycle and providing overall administrative support to the team. Additionally, the Account Coordinator is responsible for overseeing and managing relationships with Ambassadors, ensuring professionalism and empathy in all interactions. This includes coordinating speaking engagements, managing logistics such as travel and overseeing live events, ensuring contractual obligations are met. The role also involves assisting with annual training, facilitating payments and maintaining compliance with HIPAA privacy guidelines. What You’ll Do Track, process, request, log, and disseminate payments and expenses via mail or electronically Generate letters to accompany payments Supervise inventory of supplies and monitor shipping/mailing costs Provide administrative and logistical support including, but not limited to, scheduling internal and client meetings, circulating status reports, taking notes and preparation and assembly of meeting materials Actively participate in weekly status meetings providing information/updates for reports in advance of the scheduled meetings, taking notes during the meetings and seeking feedback on notes post meetings Contribute to successful live program execution, including supporting the recruitment process, packing and shipping all needed meeting materials and serving as an onsite resource as required Travel to help support logistical management of meetings required Manage Ambassador relationships and problem-solving with professionalism while demonstrating empathy and compassion in all Ambassador communications Communicate with pharmaceutical company representatives regarding Ambassador engagements and need Respond to Ambassador/potential Ambassador hotline calls and e-mails using approved scripts as appropriate Coordinate speaking engagements on behalf of the Ambassadors and ensure that all logistics, including travel, are confirmed Facilitate expense and honoraria payment process Demonstrate a complete understanding of HIPPA privacy guideline and maintain all contracts, health records and personal information in accordance with these guidelines What You’ll Have Exceeding client expectations is a must. As such we will be looking to you to demonstrate a customer service mindset. Your effectiveness will depend on your organizational and problem-solving skills, great attention to detail, and keen oral and written communication skills. In addition, you should have: Demonstrated work/internship experience Proficiency in Microsoft® Office (Word, Excel, PowerPoint) Previous direct experience in medical communications or medical advertising agency or transferrable experience preferred Desire to learn medical terminology and pharmaceutical products What We Offer 100% employer-paid medical, dental, and vision insurance 401k plan employer matching Eligibility for profit sharing Generous PTO, including a week off in December for the holidays Paid volunteer time off Tuition reimbursement On-site gym and other employee wellness initiatives Casual work attire Comprehensive mental health services Leadership development training program and other career development programs Flexible/hybrid work schedule options Salary range: $55,000-65,000 annually.

Note:

Actual salary will depend on background and experience.

M/F/V/D Please note:

We will only respond to candidates we deem qualified.